City Council - Regular Meeting - September 2, 2025

1. August 19, 2025 Regular Meeting

F.2. Shute Mihaly & Weinberger Hourly Rate Increase Recommendation: Approve the rate increase for Shute Mihaly & Weinberger for City Attorney services. F.3. Laserfiche Document Imaging System Acquisition and Implementation Recommendation: Approve the Master Service Agreement (MSA) No. 23068 and Addendum No. 1, No. 2, and No. 3 with MCCi, LLC for Laserfiche Cloud Subscription, Support Services, and Implementation Services, and approve Budget Change Form #004-26 to appropriate funding for this project. G. PUBLIC HEARING H. POLICY MATTERS H.1. Consider Amendments and Adopt City Council Policy & Procedures Manual Recommendation: City Council Agenda Page 2 09.02.25 Adopt Resolution No. 50-24 adopting the City Council Policies and Procedures Manual. H.2. City Council Meeting Schedule for 2026 Recommendation: Review, amend, and adopt the City Council Meeting Schedule for calendar year 2026. H.3. Selection of Two Councilmembers as Labor Negotiators for Position of City Manager I. COUNCILMEMBERS' REPORTS J. CITY MANAGER'S REPORT K. MATTERS INITIATED L. ADJOURNMENT The next meeting of the Orinda City Council will be held on Tuesday, October 7, 2025 at 7:00 PM. Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar. I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings. I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org ~ Notices ~ There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~ City Council Agenda Page 3 09.02.25 The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or ssmith@cityoforinda.org with the following information: name, mailing address, phone number and type of assistance requested. City Council Agenda Page 4 09.02.25