City Council - Regular Meeting - October 7, 2025

1. September 2, 2025 Regular Meeting

F.2. Community Center HVAC Replacement Project (CIP #5034) Recommendation: Award a construction contract to City Mechanical Inc. in the amount of $258,159 for replacement of the Community Center roof top HVAC package units and authorize contingency of 15 percent. F.3. Approve Contract with Musco Sports Lighting to Retrofit Lighting for Wilder Sports Fields, CIP Project #4195 Recommendation: Waive the formal bid process and approve Resolution No. 51-25, approving a contract with Musco Sports Lighting LLC to retrofit lighting for Wilder Sports Field, CIP Project #4195. F.4. Adoption of Retiree Health Savings (RHS) Program with MissionSquare Retirement and Related Actions Recommendation: City Council Agenda Page 2 10.07.25 Adopt Resolution No. 56-25 Authorizing the City of Orinda to Establish a Retiree Health Savings (RHS) Plan with MissionSquare Retirement (Plan # 800529) and authorize the City Manager to prepare and execute the various documents and agreements necessary to implement the RHS Plan. F.5. Accept Work and Contract with Hardiman Construction Inc. for Group 2 Storm Drain Lining Project (CIP Project #s 3101 & 3102) Recommendation: Adopt Resolution No. 55-25 to Accept Work and Contract with Hardiman Construction Inc. as Complete for the Group 2 Stormdrain Lining Project F.6. Proclamation Declaring October 19-25, 2025 as United Against Hate Week in the City of Orinda Recommendation: Approve the issuance of a Proclamation Declaring October 19-25, 2025 as United Against Hate Week in the City of Orinda F.7. Accept Work and Contract with City Mechanical, Inc. for the Library HVAC Modernization Project (CIP #4174) Recommendation: Adopt Resolution No. 53-25 to accept contract with City Mechanical, Inc. for the Library HVAC Modernization Project. F.8. Award of Bid for City’s Residential Chipper Program Recommendation: Award the Contract to Wildland Corporation for operation of the City’s Chipper Program and Approve Budget Change Form #005-26. F.9. Public Hearing for Approval of the Issuance of Multifamily Housing Revenue Bonds by the California Public Finance Authority for the Senior Housing Project Located at 15 Irwin Way Recommendation: Adopt Resolution 58-25 Approving the Issuance of Multifamily Housing Revenue Bonds by the California Public Finance Authority in an Aggregate Principal Amount Not to Exceed $15,000,000 for the Purpose of Financing or Refinancing the Acquisition and Construction of Vista Verde Senior Housing and Certain Other Matters Relating Thereto. F.10. Classification Updates and Staff Allocation Changes Recommendation: Adopt Resolution 57-25 Approving Revisions to the Maintenance Worker and Facility Maintenance Worker Classifications and Approve Changes to the Position Allocation Plan G. PUBLIC HEARING H. POLICY MATTERS City Council Agenda Page 3 10.07.25 H.1. Update on Pilot Off-Leash Dog Area at Orinda Oaks Park and Open Space Recommendation: Receive the report from Staff and provide feedback, including on the continuation on the pilot off-leash dog area. H.2. Filling Vacancy on the Traffic Safety Advisory Committee Recommendation: Consider appointment of Craig Beckerman to the Traffic Safety Advisory Committee or provide direction to Staff on interview process or further recruitment. H.3. Designation of Voting Delegate and Alternate at the League of California Cities Annual Conference Recommendation: Designate Voting Delegate and Alternate for the League of California Cities Annual Business Meeting at the October 8-10, 2025 League Annual Conference I. COUNCILMEMBERS' REPORTS J. CITY MANAGER'S REPORT K. MATTERS INITIATED L. ADJOURNMENT The next meeting of the Orinda City Council will be held on Tuesday, October 21, 2025 at 7:00 PM. Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar. I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings. I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org ~ Notices ~ City Council Agenda Page 4 10.07.25 There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~ The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or ssmith@cityoforinda.org with the following information: name, mailing address, phone number and type of assistance requested. City Council Agenda Page 5 10.07.25