Thank you, Vice Chair Spiegel because there are committee members participating by a teleconference all votes must be done by roll call and each county will receive one vote.
Although all directors are encouraged to participate, only voting members can make a motion or second the motion on action items.
For those joining us on Zoom, please use the hand raising feature to indicate that you would like to speak and as a reminder to those in the boardroom.
Please speak into the microphone so that the audience and the teleconferencing board members can hear you.
Thank you, that concludes housekeeping.
Thank you very much.
And next, Frank, for our safety here, we're already ready.
Already ready.
Good morning committee members and those calling in remotely.
So in the event of a fire alarm activation, we are going to all collectively go down and
stage in Pat's Forest Plaza and until we get the all clear from Metro to come back in the
building.
In the event of an earthquake, we're going to shelter in place, get on our desk, large
object in those folks calling a remote request to do the same in the event of a
first aid situation I'm going to ask Jerry to contact 911 provide first aid
if needed and the event of an active attacker we always use the saying run
height fight that concludes this morning's safety briefing thank you very
much I would like to have Pam O'Connor lead us in the Pledge of Allegiance
Thank you, Mr. Conk. Next roll call. Director Marquez, Vice Chair Spiegel, I am all here.
Director Vargas, present. Director Chaffee, present. Director Murphy, Director
Trembly, Director Barger, Director Solis, Director Allen, here. Director
Press the auto here chair. Wapner. We do have a quorum present. Thank you very much. We have any public comment. We have not received any written public comment or any requests to speak.
We will move on to the regular calendar six a approval of the meeting minutes of the April 14th contracts operations and maintenance.
Committee
We'll call vote
By our side link and the scooter down one. Okay, director chafee. I
director Alan I
director Marquez
Vice chair Spiegel. Yes a motion carried
Okay, we are moving on to 6b
contract Ms. 318-23
Good morning chair and members of the committee. I'm Tammy Phillips, contract and compliance
administrator, and I am presenting item 6B for flagging, training, inspection, and right
of entry agreement services. Next slide, please. The authority manages and oversees critical
rehabilitation and third-party recollectable projects that are on or near the right of
which requires flagging, inspection, and safety training
to ensure all safety measures are met.
All safety requirements are met.
Contract MS 318-23 is based on a competitive procurement
and will replace the expiring contracts
as well as add right of entry permitting services.
Next slide, please.
On January 12th, 2023, the authority issued a request
for proposals for flagging training, inspection,
and right of entry agreement services.
36 firms downloaded the solicitation,
and the authority received two proposals
from the incumbent contractors,
Jacob Management, excuse me,
Jacob's project management and RealPro's field services.
Proposals were evaluated with RealPro's ranking the highest.
Staff recommends the committee recommend
The board authorized the chief executive officer
to award contract number MS 318-23
to Railpros Filth Services Incorporated
for an amount not to exceed $41 million.
Next slide, please.
This concludes my presentation.
I am happy to answer any questions.
Do we have any questions from any of my colleagues?
Seeing none, what is the pleasure of this board?
move the uh...
eighty seconds
roll call vote
director chafee
director allen
director marquez
vice chair speagle its that motion carried
report on contracts awarded in third party agreements
uh... q three
There were no TPA's executed this quarter
and we will do our next report.
That concludes my presentation.
Any questions on those three comments?
I hear a motion, Mr. Allen?
Second, Allen.
Oh, sorry.
I wanted to hear Mr. Allen make a comment.
He was over there grinning,
that's why I asked if he was making the motion.
I'd rather have you grinning than the alternative,
that's for sure.
The next one is a receiving file also,
so 6D system safety and compliance.
Good morning again committee members,
it's my pleasure to present the quarterly report
for system safety and compliance.
Okay so at the end of Q1, including March 31st,
good news report, we have a decrease
in crimes report on our system by 27%
and we also have had a reduction as compared
to last year of incidents affecting our system
by 14%. This really represents a good partnership that we have, not only in reporting, but with
our sheriffs also in doing outreach. We implemented a lot of measures last year when we saw last
year in 2022, a dramatic increase in trespasser events and crime on the system. So these numbers
not only represent a drop, they also represent a trend downward. Next slide, please. As you
see again 2023 compared to 2022 at the same time period we have not only
reduced the events occurring in our system related to strikes we are
maintaining that trend downwards throughout the system again this is
because the good partnership the outreach all the communication we've had
throughout the system that that's really led to these efforts next slide please
rule violations we are unfortunately maintaining consistent trend with rule
violations, most of them are related to, as you can see, lost lack of attention,
situational awareness, communication breakdowns, and we are working
continuously and I will present some information in the next few slides to
talk to that. Next slide please. FRA reportable injuries, again we are sustaining that
trend in terms of reportable injuries in the workplace. Unfortunately we would
like to see that go down but we are working toward that goal in the next few
In terms of regulatory inspections, we've increased the number of inspections although
we've had more defects, the increased trend in inspections allows us to do more efforts
to catch more things before they become an issue on our system.
So this slide in particular is a proactive measure that we've implemented over the past
year.
We do gather and capture a lot of data and information.
What we are attempting to do is to inform everybody within our organization, our contractors,
what to do with this stuff.
So as we are starting to see trends and looking at being more proactive in terms of where
we're seeing issues before they become problems, we are going to start issuing this report
to, again, internal and external stakeholders to let people not only know where the issues
are but help them understand direction in terms of things that they're going to talk
about with their folks and their contractors to make sure issues are addressed so that
They do not ultimately lead to a defect injury or incident in our system.
In terms of training, we undertook a massive effort last year to increase our training.
We have continued to do that, including training our fellow XLT members, past few months.
And that's represented by the numbers you see here.
That concludes quarterly update for safety.
answer any questions at this time. I have a quick question on the risk info safety flyer. Yes. Are
we going to be included in receiving that? If you were not I apologize and yes you will absolutely
get a copy of that. It's excellent I love I love just the brief sheet well put together
I was writing notes and there it all is that I was writing so love it. From this point forward
I will assure you to copy that.
Thank you.
Thank you.
I just wanted to share the same sentiments.
It's an easy breakdown and I really like the proactiveness approach and really showing
everybody that there's a full conversation about safety and I know that the biggest headline
is always transients, but this shows that we do so much more as an agency.
It's a great way to communicate with residents and people just showing everything MetroLink
does and I I also want to commend the social media team for doing the I saw
like if you ever see an issue here's here's the sign that you need to look
at and the phone number you need a call and where previously I had no clue about
that sign and I talked to others same thing so it's it's a great way to grow
awareness and so thank you to the safety team and everyone. Thank you for the
feedback. I'm glad to see the reduction in strikes that trend. This is a receive and
file. We're just whizzing right through this. Chief Executive Officer report. Yes, thank you,
Madam Chair. Two items to report. Again, we have good news coming out of San
Clemente. The board will recall a couple weeks ago we had to suspend service once
again through San Clemente right after opening up following the Cypress Shores
repairs a little bit further north of Cypress Shores, just north of St. Clemente Pier.
We had a landslide risk that was on city-owned property, City of St. Clemente-owned property.
As of yesterday, the City of St. Clemente has ordered a contract to regrade the slope
that is at risk of falling onto our tracks.
We're told it should take a couple of weeks for that work to be completed.
We'll be tracking it closely along with the Orange County Transportation Authority who
is actually the owner of the corridor.
We serve as their agent and as the operating railroad, but OCTA is the owner.
So we are working in collaboration between the three entities.
Our contractor, Herzog, will be down on our right-of-way maintaining the tracks, moving
dirt if debris falls during this two-week period. Again, we're hopeful that we will
be able to bring back passenger rail service very closely after that two-week period.
Not just for ourselves at Metrolink, but also for Pacific Surf Liner, the Amtrak trains
that go from Los Angeles to San Diego.
The second item is just, again, a plug for next week. If you're a cyclist, May 15th
through 19th is bike to work week.
And if you're a cyclist and you get on our train,
you ride for free.
So we will be, that is already,
the social media efforts on that have already started.
It'll continue in earnest over the weekend.
So again, two positive stories to share with the committee.
Madam Chair, that concludes my report
and I'm happy to take questions.
Move on to committee member reports.
Thank you, it's not really a report, but it's just this past weekend, my family, my grandkids,
my wife, can take our grandkids to breakfast or lunch.
So I go to Pomona to ride the Metrolink train, and I'm sitting there, sitting there, sitting there.
Wasn't paying attention, and I realized, I called Mr., our CEO, and he told me, hey, dummy, it's closed.
You have to go to Montclair to get on the train to get down to San Bernardino.
So I did do that, so thank you, Darren, I appreciate that.
He was a lot nicer than that, so just so everybody knows that.
We had a great time.
This first time I was on the Aeroservice was excellent.
The people that were on the train, they just treated us really respectful.
And Darren, thank you for helping me out.
I appreciate that.
You made grandpa look sort of dumb.
I mean, you made me look good.
the good. So Karen, real fast too. I see Mr. McKellen. Larry, you look great. It's
really nice to see you, sir, and I'm happy you're here today. So thank you.
Those are my comments. Anybody else? You know what, I do have one more, Madam
Chair. I know the social media team was already doing it, but if you haven't had
a chance, go visit the LA County Fair and use Metrolink, and there is a shuttle
service. I had the pleasure of being there yesterday. They, every city, or some
cities and then the county they do exclusive days like yesterday was Pomona
Day I believe today is Laverne Day but anybody from the LA County go enjoy it
it was it was really a good time I like that it's now in May because opening day
that when it was in September was about 115 degrees and yesterday was just a lot
better have a great weekend everyone and you know we hope to see you there just
It's good to see you. Mr. McCollum, and I hope you get back to us soon in person and
You're a great man and good to see you
I do want to tell my colleague that you can always come to Colvina to catch a
Okay
Thank you. Thank you very much for your comments. I appreciate it. I'll I'll try to get back to as soon as I can I
heard July
Yeah, I think July is probably
When I will be able to attend in person again, we look forward to that
Thank you. Appreciate it. I
Just want to share as we close. I want to have some prayer. This is not a memory. This is prayer
We just just a little while ago. I was sitting listening to your meeting before this
in the back room and one of our sheriff deputies or two deputies got into a
car crash
By the time I got the notes from the counties already all over Facebook, so please keep them in your prayers
once in critical condition
so it's just tough times out there with the law enforcement. Riverside County's had our fair share or more than our share and
It's been tough. So thank you. If there's nothing else, I will go ahead and adjourn this meeting
Thank you for being here today