My pleasure to call the meeting to order this morning the meeting that contracts operations maintenance
If we could have it quiet in the chambers, please
Warning chair Chafee committee members. So this Friday morning as a reminder in the event of a fire alarm activation
We will all file out and we will stage downstairs outside the Metro customer service office by the building
We'll wait for the all-clear from Metro security and make a determination whether or not we can come back in the building
The event of an earthquake, we're going to drop, take cover, wait for the shaking to stop to an assessment of whether or not evacuation is appropriate.
In the event of a first aid or medical situation, I'll be your provider.
I'll ask Miss Michelle Pena to contact both 911 and Metro Security and advise them.
In the event of an active attacker, run a hide fight.
For those joining remotely, please be aware of your surroundings, your exits, et cetera.
And I wish everyone a safe weekend.
That concludes your morning safety briefing.
Thank you for the briefing.
Any questions from board members?
Thank you, Director Allen, I appreciate it.
Now, in order to establish a quorum,
I'd ask the clerk to do the roll call, please.
Certainly.
Director Murphy?
Director Tremblay?
Director Berger?
Here.
Director Solis?
Director Allen?
Here.
Director Pressiato?
Here.
director Wapner director Marquez here director Spiegel director Vargas
chair chafee president we do have a quorum present there's a bit of a
reminder on comments a meeting we stream live sure that the recording can
capture the audio requested that when a member of motions or seconds of motion
please announce your last name for the record those who are participating on
Zoom must keep your camera on at all times. Thank you. I'll go to a regular
calendar. First we have the approval of the minutes of our May 12, 2023 meeting.
Are there any questions? I will move it. Moved? I will second it. I of
Court we should please call the roll. Director Tremblay. Abstain due to absence.
Director Berger. Director Berger. Oh yes. Okay. Director Marquez. Yes. Chair Chafee. Aye.
That motion carried with Director Tremblay abstaining. Thank you Madam Clerk.
Now we move on to item 6b which is another action item. It's a memorandum
understanding that the National Railroad Passenger Corporation to extend the
agreement increase the contract authority for red cap services at Los
Angeles Union Station presented by racial chairs. Do I see your name right,
Charis? Thank you. Thank you. Good morning chair members of the committee. I'm presenting item 6B, MU 147-14, National Railroad Passenger Corporation Red Cap Services.
Metrolink is required to provide CART services to passengers needing assistance at Los Angeles Union Station.
Since Amtrak already provided the service at Union Station called Redcat,
Metrolink entered into an agreement with them to supply the CART and driver.
The agreement has been in place since 2013 and is amended biennially.
Benefits to continuing our agreement include use of existing service instead of incurring additional costs for a new vendor to establish presence at Union Station
or for Metrolink to operate the service itself.
It reinforces the important service relationship and our dedication to our shared customers
and a minimal cost increase at an average of 2.8% each year which is relatively low
for staffing and equipment maintenance.
Next slide please.
Staff recommends, the committee recommend the board authorize the chief executive officer
to approve the fifth amendment for MU 147-14 for two year extension
and increase contract authority by $302,954.
not to exceed $1,050,282 for red cap services.
Next slide, please.
This concludes my presentation.
I'm happy to answer any questions.
Do we have any questions from board members?
Anyone online, seeing and hearing none, may have a motion.
I will move it, Parker.
Tremblay second.
It's been moved and seconded.
Madam Clerk, please call the roll.
Director Tremblay.
Yes.
Director Barger.
Yes.
Director Marquez.
Yes.
Director Vargas.
Yes.
Chair Chafee.
Aye.
That motion carried.
Now go to item 6C.
I'm sorry, Mr. Chair, real quickly,
sorry to cut you off real quick.
Items 6C through 6J are our annual contracts.
All of our staff and program managers
are here to present it.
This is a, just wanna alert you,
these are all items that we've had
that the board is either budgeted
or have contract approvals that are larger contracts.
But every year we have what we call the annuals that, again,
the program managers will deliver in their presentation.
We just want to alert the board
that that's what these items are.
Again, 6C through 6I.
So there's, it looks like a lot, but there are items
that have all been in some way, shape,
or form before the board through contract actions
and that type of thing.
So with that, I'll have you go back to yours.
I just want to make sure the board is aware.
Thank you, Mr. CEO.
So perhaps we could make our presentation as short.
All right, good morning, Chair, members of the committee.
Item 6C, annual contract authority for base maintenance
and on-call work directive project support
for contract number MS 289-22.
It is recommended that the committee recommend
to the board authorize the chief executive officer
to approve FY 2324 contract authority
for the base maintenance and the amount of $38,655,794
and increased contract authority
for on-call work directors by $57,270,996.
That's the end of my presentation.
I'll be happy to take any questions.
Thank you for taking that literally.
Do you have any questions or comments from any board member?
Can I just get a simple question?
This is seeking approval authorization up to,
And we're not going to be, we're not spending that money, correct?
That is correct, and I'll move it.
Good comment, thank you.
I will second it.
Madam Clerk, would you call the roll, please?
Director Tremblay?
Yes.
Director Barger?
Director Marquez?
Yes.
Director Vargas?
Yes.
Director, Chair Chafee?
Aye.
That motion carried.
Thank you, Madam Clerk.
We move on to 6D, which is annual contract funding authorization
with the national railroad pass for 20 more.
Please go ahead.
Good morning, Chair.
Good morning, committee members.
My name is Tony.
I'm here to present 6D, the funding authorization for contract OP-150-121
for train operator services for Amtrak to support the Metrolink system.
It's recommended that the committee request for the board to authorize our CEO
to approve funding for FY24 in the amount not to exceed $40,964,471.
And that concludes my presentation unless there are questions.
Any questions, please?
Seeing no lights on except mine, may I have a motion, please?
More kids like to move it.
Thank you.
Do we have a second?
Tremblay second.
Thank you.
Madam Clerk, would you call the roll, please?
Director Tremblay.
Yes.
Director Barger.
Yes.
Director Marquez.
Yes.
Director Vargas.
Yes.
Chair Chaffee.
Aye.
That motion carried.
Which is the annual authorization
to extend the period of performance
for administrating and operating services agreements.
Brian Jacob, please go ahead.
Completing chair, members of the committee.
For item number 6E, staff recommends
that the committee recommend the board
to approve a total not to exceed FY24 annual funding amount of $615,000 for the administrative
and operating agreements listed in Attachment 1 and to extend the terms of the agreements
to June 30, 2024 contingent upon board approval of FY24 budget.
These administrative and operating agreements support the authority's daily business functions
and systems.
This concludes my presentation, but I'm happy to take any questions you might have.
Any questions?
I see in here none. May I have a motion, please?
Tremblay move.
Secretary has seconds.
Thank you.
Madam Clerk, would you call the roll, please?
Director Tremblay?
Yes.
Director Barger?
Yes.
Director Marquez?
Yes.
Director Vargas?
Yes.
Chair Chafee?
Aye.
That motion carried.
Thank you, Madam Clerk.
We now go on to the annual,
which is 6L, annual authorization
to extend a period of performance for software license maintenance
and support agreements.
We have a presentation by Brian Jacob.
For item 6F, staff recommends that the committee recommend the board
to approve a total not to exceed FI24 annual funding amount of $1,680,732
for the software license and support agreements listed in Attachment 1
and to extend the terms of the agreements to June 30, 2024 contingent upon board approval
of the FY 24 budget.
These software licenses are needed
to continue the authority's operations,
including its IT network, financial management system,
asset management system, safety management,
and positive train control system.
Most of the software in use is proprietary,
which requires licenses, subscriptions,
and or support agreements with the manufacturers
or designated distributors.
This concludes my presentation,
but I'm happy to take any questions you might have.
Any questions?
Yes.
Please go ahead.
Just out of curiosity, does this include funding to maintain cyber security, or is that a whole
different category?
That is a good question.
Can I get back to you on that?
And I would have to talk to our IT department to see if we're not at East Community Security.
About that, what we're doing, is there money within that process to maintain good, solid
security services a question we'll get back to you thank you all right any more
comments or questions may have a motion please
our girl moved second Vargas thank you director Tremblay yes director
Barger yes director Marquez yes director Vargas yes chair Chafee
that motion carried today mr. Jacob please proceed for item 6g staff
recommends that the committee recommend the board to approve a total not to
exceed fi 24 annual funding amount of three million fifty four thousand
dollars and fifty four thousand five hundred dollars for the maintenance
repair and operations agreements listed in attachment one and to extend the term
of the agreements to June 30th 2024 contingent upon board approval of the
FY 24 budget the goods and services being purchased under these agreements
consists of routine shop supplies required to support maintenance and
repair work performed in the locomotive and car repair shops as well as by IT
track facilities and other departments this concludes my presentation but I'm
happy to answer any questions you might have questions comments we have a motion
I'll move it.
I'll move it.
I'll move it.
Yes.
Yes.
Director Barger.
Yes.
Director Marquez.
Yes.
Director Vargas.
Yes.
Chair Chafee.
Aye.
That motion carried.
That motion carried.
That motion carried.
Mushers also
Item 6 H staff recommends that the committee recommend the board to approve a total not to exceed fy24 annual funding amount of
nineteen million five hundred eighty five thousand dollars for the original equipment manufacturer agreements listed attachment one and
And to extend the terms of the agreements to June 30th, 2024, contingent upon approval
of the FY24 budget, the use of OEM components is required to maintain the integrity
of the authority's rolling stock equipment and to avoid exposing the authority to liability
if improper equipment is used and if repairs to components are improperly performed.
This concludes my presentation, but I'm happy to answer any questions you might have.
Any questions?
I have a motion, please.
Vargas, moves.
Barger will second.
OK, moved and seconded.
Madam Clerk, please call the roll.
Director Tremblay?
Yes.
Director Barger?
Yes.
Director Marquez?
Yes.
Director Vargas?
Yes.
Chair Chafee?
Aye.
That motion carried.
Last one for me, I promise.
For item 6-I, staff recommends that the committee recommend
the board to approve a total not to exceed
to the FY24 annual funding amount of $438,400
for the communication network towers
and related lease agreements listed in Attachment 1
and to extend the terms of the agreements
to June 30th, 2024 contingent upon approval
of the FY24 budget.
The authority requires these communication tower leases
to support train control systems
including positive train control.
This concludes my presentation,
but I'm happy to answer any questions I have.
This is last shot of mr. Jacob
May have a motion, please
Marquez like to move yeah
Emily second
consecutive matter of court
director Tremblay
Yes, director Barger a director Marquez
Yes, director Vargas. Yes, chair chafee. I that motion carried
Thank you. Mr. Jacob for your
Outstanding service. I don't know five in a row as a record, but that's pretty close
now we have
six J
Contract authority with this vector equipment maintenance services as Alstom mass transit cooperation
Mr. Perez
Item 6 J is annual contract authority for contract op 137-17
Contract funding consists of base maintenance capital rehab costs and re-collectible costs
It is recommended that the board authorized chief executive officer to approve the annual contract authority for op
137-17 for equipment maintenance services. Also mass transportation corporation right not to exceed amount of 34 million
Thank you any questions
May I have a motion, please?
Well, I will move it. I'll second it
We didn't second it madam clerk
Director Tremblay
Yes, director Barger director Marquez
Yes, director Vargas. Yes chair chafee. I that motion carried
Thank you that concludes the action items
Now we have a receive and file item presented by the job
I said your name
capital program status
Good good morning chair that member of the committee. This is also a receiving file item, so I would like to keep it short, too
I am providing an update on the status of the Capital Program, including SCORE and State of Guidoper.
Also with me today, Aaron Ezevedo, Assistant Director for State of Guidoper,
who will be providing an update on the LAUS project.
For the period ending, March 2023, the authority expended $37.1 million in State of Guidoper
and $21.1 million in the new Capital Projects.
I will now provide an update on this core program, starting with the Antelope Valley line.
You should notice to proceed for design contracts on various projects.
This includes Balboa Double Track, Canyon Siding Extension, and Lancaster Terminal Improvements.
On the Ventura County line, complete appraisal of properties for right-of-way acquisition on the Simi Valley project.
On the San Bernardino line, I delivered offer packages to property owners
and commenced negotiations for the right-of-way acquisition
on various projects including Merengo, El Monte and Danshoko Komunga projects.
And finally, also on December, Nadine Rhine issued notice to proceed for the design
on the Coxwell Road Great Crossing project.
Next slide, please.
I will now provide an update on a few other projects in our portfolio
starting with the Bombardier car rebuild program.
I think cars were conditionally accepted and are now in service.
on the Anaheim Canyon Station Improvement Project,
final station communication items are being installed,
and they should be finished later this month.
On the Ventura Line, State of Goode-Per,
completed improvements at Tunnel 26.
This includes increased pump capacity
to prevent groundwater and lead lighting upgrade.
On the Orange Line, State of Goode-Per,
right-of-way acquisition for San Juan Creek Bridge
is complete, and finally on the San Bernardino Line,
State of Guitapur completed seven coursing rehabs last month.
Next slide please.
Now I will turn to Aaron who will be providing an update on the early US project.
Before we start the video, the video is only 45 seconds, so I'm going to just give you
a brief description of what you're going to see because it's going to fly by really quick.
So this was a three day, a regular weekend that we did at the end of March.
The weekend that we did the work was one of the weekends that we were not running service
on the St. Gabriel sub.
And what you'll see is they installed two turnouts.
One was a double-slip switch,
which had to be moved in in two parts.
The double-slip switch got moved over tracks four and five,
which is on the right-hand side of the screen.
And then the other turnout got moved over tracks one and two,
which came from the left-hand side of the screen.
And so what you'll see is they had to actually coordinate trains
to occupy those tracks so that trains were coming
in on the opposite side while they were moving those turnouts
in and then they flopped over to the other side.
So, go ahead and hit play.
So they're setting up the rails right there
on the right-hand side.
Now, they set the rails on the left-hand side.
So this took a lot of coordination
with our operations department.
We had over 100 trains per day coming
in each day throughout this weekend.
And we had to line up the train schedules
with the contractor schedule.
And in some cases, move trains that normally come
in on one side and move them to the other side, and so it took a lot of coordination
operations, and overall it was a very successful weekend, and all the work was completed safely
with no injuries.
And finally, just on the Capital Program risks, there's no major update from last quarter,
but last committee meeting there was a specific question on the score budget up pressures
and what we are doing about that, so I just included those.
These include identifying value engineering opportunities, we are updating our program
and project is just on a regular basis,
also updating our estimate at completion,
we're looking at a bundling projects,
also working with our procurement department
for options like looking at the long lead items too,
and finally exploring funding opportunities,
and last quarter we secured an additional 106 million
to add this defunding gap.
Next slide, please.
This concludes my presentation,
and I'm happy to answer any questions you may have.
Any questions, comments?
Just a comment, I have to say how impressive the operations
team and working on that was unbelievable.
And hoodles to the folks that were involved in that project.
That was amazing to watch and see how complex that was.
Great job.
I think that concludes the presentation.
I see no more questions coming.
And thank you, John, and that was it.
I love that kind of photography too, that's a great word.
Thank you.
Now what we've all been waiting for,
Chief Executive Officer's report.
Thank you Mr. Chair, I have two items to bring before you today and both of them
aren't necessarily the best of news.
The board will recall that
Metrolink in cooperation with SCAG submitted a
grant through the California Transportation Commission in a program
called Solutions for Congested Corridors.
The grant award announcements occurred yesterday,
and unfortunately, our approximate $50 million request
didn't make the cut.
So that all is not lost.
We have several other applications that are out to,
both at the federal level and then also through AQMD
to identify the funding to replace
not just the eight of our current tier two locomotives,
But in an effort to get to all 15 of our tier two locomotives,
so a 15 locomotive replacement.
So we are waiting on the federal grant announcement.
I think we're expecting that in the fall.
And again, we're working closely with SCAQMD
on the Carl Moyer program, which was the funder
of the original allocation that we have,
that we've been trying to find matching dollars for.
So we do have time and we'll see how that plays out,
but we did have go in cooperation with SCAG
and we also did know that this program was a bit
of a long shot given the nature of what the solutions
for congestion corridors is all about,
but it was worth that shot.
Also then the board received notice from me earlier
this week about the challenges once again
that we are dealing with in San Clemente
where we had to once again take the line
service for several days for all traffic started starting a day or so ago we were
able to allow freight trains to come go through at slow speeds but it is still
not safe enough to it for us to to run passenger trains through that location
I've been real in very close contact with the with Darryl Johnson who is the
chief executive officer at the Orange County Transportation Authority we've
We've received a letter from OCTA, generally where the consensus is that Metrolink will
lead an emergency project under my authority to do effectively what is a design build project
to build a barrier wall at the location of where the slide is to protect our tracks.
We are right now our procurement team and our program delivery team are working on contract
documents and we have two contractors that are prepared to step up and provide us with
bids and proposals to perform the work.
Assuming we get a contract with one of those contractors, that contract would come back
before the board hopefully by our June board meeting for ratification.
I do have the authority to move forward
under the emergency declaration,
but it does require a board ratification at a later date.
Again, we have OCTA has provided us with a letter
that they will cover the costs that we will incur.
So we will have the contractors onsite early next week
to take a look at what is gonna be required
and ideally bids and proposals done
so we can execute an agreement by the end of next week,
fingers cross. Big question always comes up is timing. The timing is from the time
we signed the contract, probably about four weeks, to perform the work. That's
the latest schedule we have from the designers who believe the work could be
done in that kind of fashion. And again, the price tag is somewhere on
the order of three. We've been told we should estimate it about three million
dollars. And again, time frame is about a month. So that's where things
are, we will keep you informed. This is somewhat still in a state of flux, as there's still,
we have, you know, the contractors have not been out on site to really give an evaluation.
So we're going based on what we think we have as far as good information, but until
we have better schedules, I want to not commit to being able to be done in any sort of timeframe.
But as soon as I have better information, I'll make sure it's disclosed to the board.
Mr. Chair, that concludes my report.
Thank you, Mr. CEO.
At this time, it's an opportunity for members to make comments.
Do we have any director who would like to comment or suggest an event coming up?
We've seen none.
Sorry, did I miss one?
Sorry.
Chair McCallum, please.
Thank you.
Thank you. I just wanted to have MetroLink acknowledge and congratulate Ray Marquez who
was yesterday elected to be the incoming vice chair of SBCTA. Congratulations, Ray.
Larry, thank you so much. Appreciate that. Thank you, sir.
Please. Thank you, chair. So through MetroLink's social
media of course and as well as my our neighbors upland will be having their
lemon festival this weekend great event if you have an opportunity you can take
the Metro link there and there is a sale going on so these are all weekend and as
well as everybody else have a great weekend thank you see any other go ahead
Director Allen. Just one more comment. I just want to again commend the folks
here at Metro Link. The weekend operation that we saw is an example of the
quality and the complexity as well of Metro Link and it's just an honor and a
pleasure to be affiliated with these folks and the employees that work here. I
I just want to say that once again.
Thank you, Director Allen.
I think we share that feeling.
Thank you.
One more look.
OK, the only comment I have is ride the rails if you can.
Enjoy the weekend.
We are adjourned.
Thank you.
Thank you, Mr. Chair.
Thanks, everybody.
Good to see you all.