Okay, we're gonna call this meeting to order welcome to meeting of the contract operations maintenance safety committee for Metro link
Good to see everybody here this morning and we're gonna begin with a safety briefing, please
Morning, everyone. My name is BJ takushi. I'm with the safety security and compliance department to start off our safety briefing here
We're gonna talk about where we're gonna evacuate in case we do need to evacuate the building
We'll head out these double doors to my left through a set another set of doors that leads to a stairwell
We'll go down that stairwell outside the building. We'll meet out in the right side of the gateway building in case
There is an earthquake. We will drop cover and hold till the shaking stops see what fallout we have
In case we need to render CPR or first aid to anyone
Deputy Rivas will be able to assist with that as well as there are some AEDs outside in the lobby area on this third floor
In case there's an active shooter
We will follow the mantra run, hide, and fight.
And I don't think anyone is joining us online,
so we're okay with there.
And to round out this safety briefing,
I would like to invite anyone that wants to be familiar
with some of our equipment.
We have equipment familiarization up on track 15 today
from 10 o'clock till three o'clock.
So at the end of this meeting,
I'll wait here if anyone wants to go.
I can ask for it.
With that being said, if that concludes everything.
Thank you very much.
That brings us to the pledge,
and Mr. Dunn is gonna lead us in the pledge.
Roll call, please.
Director Marquez?
Vice Chair Spiegel?
Yes.
Director Vargas?
Present.
Director Chaffee?
Present.
Director Murphy?
Director Tremblay?
Director Barger?
Director Solis?
Director Allen?
Here.
Director Preciado?
chair whoopner
we do have a quorum present thank you very much brings us to the public
comment portion of meeting any members of the public that are here want to
address the committee
who have any written comments that have been received
we've not received any written public comment
thank you very much
everything just a regular calendar first
item are the minutes of a motion on the minutes
both approval artists
thank you so much
alan second
that is taken by alan
sorry director vargas can't move
It's only Director Spiegel.
Not if you're right.
Okay, we got a motion to second
and we will call vote please.
Vice Chair Spiegel.
Yes.
Director Chafee.
Aye.
Director Barger.
Yes.
Chair Wapner.
Yes.
That motion carried.
Thank you so much.
Item number six B, mobile online ticketing.
Okay, go ahead.
Good morning committee members.
Andy Lee, senior manager of fair collection.
The mobile ticketing app is vital and important
because it allows the riders a convenient way
to purchase their tickets on their smartphone.
The mobile ticketing app was launched in July of 2015
and divided into three critical components.
The inspection app, which is used
by our fare enforcement staff,
the retail app, which is used by our riders,
and finally, the LA Metro gate integration
between Metrolink and LA Metro
that allows Metrolink valid ticket holders
to seamlessly transfer over to LA Metro Rail services.
Regarding the mobile app adoption rate,
as of July 2023, is at 60%.
The LA Metro gate transfer for valid ticket holders
is averaging close to 50,000 per month.
The authority has been attempting to procure
a new contract for the mobile app since 2020,
but have encountered different challenges.
staff has used those challenges as opportunities
for improvement and have collaborated with NCTD
and Losan on the RFP.
Staff anticipates releasing the RFP by the end of 2023.
Recommendation, it is recommended
that the committee recommend the board authorize
the chief executive officer to amend contract number H1656
with the Missabi LLC to extend
the current contract for 24 months.
The contract expires this year on November 3rd of 2023.
Maintain the existing contractual commission rate of 3%.
Increase the contract authority by $798,186.
Although staff is recommending
a 24 month contract extension,
the authority may cancel this contract at any given time
by providing the contractor with 30 days written notice.
That concludes my presentations.
Are there any questions?
Thank you, Michelle.
I knew that.
Go ahead, Karen.
I brought this up on the call yesterday,
and I know it probably is more with the ticket
rather than the mobile ticket.
But I still want to make sure that we really
look at a seamless for our passengers.
And as we're in the process of extending,
we can fine tune the mobile and online ticketing
so that it is seamless for our passengers.
This has not been new, you said 2015.
We've had ups and downs with even the online or the mobile app combining
with the ticket station or what do you call it?
Gates, that's there.
And so we've now got it to where we have that ability with Metro.
I want to make sure that we can expand that and I'm going to keep bringing it up
and keep beating a dead horse because it's important to me
because it's about our passengers and not what's convenient for us.
So thank you.
Any other questions, staff comments?
I got one question for you.
It's just a 3% commission.
There's no minimum guarantee at all.
There is no minimum.
So I guess my question is, if it's a percentage,
why do we have a set limit and what add?
We may fall below.
We may fall above it.
And there's no contingency.
Certainly, we're hoping that we drive sales
larger than we ever have before.
So why is there a max?
So what it is is that staff was able to negotiate
favorable terms for our agency. For example, most other agencies what is occurring is that
they are paying the vendor a flat fee, irrespective if you meet the minimum or not. So let's
say if you don't generate a certain amount of sales, you still have to pay the minimum
amount. In this case, we don't.
I understand that. That isn't the question. The question is, if we're paying them a percentage
commission for the budget itself why are we setting a budgetary item 798 like
where does that come from is that just based on history is that projections so
so that is actually based on sales future sales what we anticipate we may
generate in terms of sales so we based those projections and then we calculated
based upon three three percent and that's how we came up with that
calculation no I understand during but I guess my thing is that it doesn't matter
no matter what it costs, we're making more money, right?
The more money we make, the more money they make.
So you have a set amount, but it really should just be
3% of sales.
I guess you have to plug in some number in the budget.
But you have authority for 798.
We're hoping to exceed that, correct?
You have to come back and do a budget amendment
every time that we decide to do more sales.
So I think what it is too is that because we are increased,
we're asking for contract authority to be increased,
increasing the not to exceed amount. So in the event that if we do to better in
sales we don't have to come back to the board in future and say hey by the way
so at this recommendation is that although we are asking the committee to
increase the contract authority by $798,000 we're also increasing the
overall not to exceed amount. The not to exceed amount does not include the past
is from here forward is that is it like a rolling not to exceed the seven
million dollars is that including the past three years or is that just from
here forward that's everything total so where we at now as far as spending under
the not to exceed I don't have those exact figures right now director Walknut
I can get back to you what we'll do mr. chair is we'll get that information and
share it with the committee in advance of the board meetings if there's no
other questions or comments let's go ahead and go to a vote please
motion by Spiegel second by me okay go to a roll call vote please
Vice Chair Spiegel director chafee director Barker yes chair Wapner yes
That motion carried
Good morning, chairman and member of the committee. Thank you for pronouncing my name correctly
I'm here to report on items 6c next slide
Currently, we have a three-year contract with the MXV to validate the authorities trains
PTC breaking algorithm using MXVs
simulators, which is set to expire in September, 2023.
To ensure the safety of the Authority's PTC system,
it is essential to be able to validate
the breaking algorithm using MXV simulations
as multiple PTC software versions are released
by the vendor due to added safety features to the software
or added overall improvements to the actual system.
This new contract will cover continued validation
support of the PTC breaking algorithm as well as added contractual language to
perform modeling and analysis for next-generation trained controlled
technologies. Next slide please. It is recommended that the committee
recommend the board to allow negotiations between the authority and
MXV to commence to establish a sole source multi-year master agreement for
the simulation and validation of the PTC breaking algorithm and modeling of
of next generation train control technologies.
Next slide.
This concludes my presentation
and I'll be happy to answer any questions.
Thank you very much.
Any questions of staff?
Any comments?
Seeing none, we have a motion on the item.
Have your second by.
Thank you so much.
And good old roll call vote, please.
Did you guys break?
I know.
Vice-chair Spiegel.
Yes.
Director Chafee.
Aye.
Director Barger.
Aye.
Chair Waffner.
Yes.
Okay, motion carried.
Thank you very much.
Go to item number 60, and that's gonna be Fred.
Good morning, Chair and members of the committee.
My name is Fred Leung,
Principal Contract and Compliance Administrator,
and I am presenting item 60,
which is a recommendation to award
contract number E753-24
for positive train control, PTC communications,
and signal system design and engineering services.
Next slide, please.
The authority is seeking a consultant
to provide continued on-call PTC communication
and signal system design and engineering services.
The consultant will be tasked to provide planning,
design, cost estimating, specifications,
scheduling, and leading assistance to current
and future PTC communication and signal systems.
Next slide, please.
Staff recommends the committee recommend the board
authorize the chief executive officer
to award contract number E753-24
to Pacific Railway Enterprises in
for a not to exceed contract funding authorization
amount of $25 million for a base term of three years
with a single two year option.
This concludes my presentation.
I'm happy to answer any question you may have.
Any questions of staff, any comments?
Question, I'm assuming that the 25 million's in the budget.
Uh, POC and yes, thank you.
This year, future budgets will have additional funding
for the budget.
I'll move it.
Come on you guys, this is crazy.
Thank you so much, appreciate it.
Go to roll call vote please.
Thank you.
Vice Chair Spiegel?
Yes.
Director Traefi?
Aye.
Director Barger?
Aye.
Chair Wapner?
Yes.
That motion carried.
I'll slow it down for you guys, okay?
Goodness, Mr. Vargas is ready to get involved,
and he's not even here.
Okay, let's go to item 6E, please.
Hyrule, you're back.
Morning again, and I'm here to report on item 6E.
Next slide, please.
The five-year contract that the authority had
with Corey Stunzer to maintain the software
and computer hardware that makes the PTC simulators
operation expire in June, 2023.
For proper crew training on the locomotive familiarization
of PTC interface and to be complying
with the authority's requirements, regulatory requirements,
a multi-year maintenance contract is required
with the authority's existing train simulators.
With the new contract, the authority would like to be able
to update the train simulator's PTC software
that contains new graphics that would assist in crew training.
It would also include the maintenance of the software
and the computer hardware in the event that they crash,
and provisions for the development and the delivery
of new PTC simulators.
It is recommended that the committee recommend the board
to allow negotiations between the authority and Corey's Thunder
to commence to establish a sole source multi-year contract
for PTC simulator software and hardware maintenance.
Next slide.
This concludes my presentation and I'll be happy
to answer any questions you go ahead Harrison just out of curiosity the last
one was a sole source this one is a sole source is there I mean is that a trend
because I'm being told by staff that in fact we're having a hard time with
procurement in terms of bids question and I understand the concern on sole
sources the vendors that we're requiring are the only vendors that support this
type of functionality that we've been developing, or that they helped us give the authority,
which is why we have to continue that relationship with them so they can continue maintaining
those softwares and specific functionality that they took home for us.
It's a very niche software that they deal with, as PTC is a new system, so not a lot
of vendors have had the opportunity to also expand in those specialized department.
good morning Don Felipe operations so all of these that he's referring to that
he's brought forward PTC this is the issue that we are all enduring across
the nation there are only certain vendors that provide the services that
we're looking for lab tech one of the names that you I'm sure you've all heard
queries which builds out these simulators, the NVX software, it's all the same issue.
We don't have choices and it's basically around PTC.
Because it's new or the technology is newer, there were only so many vendors that actually
put forth the services and the material.
So as years progress and we move forward, there might be additional options, but right
now this is what we're saddled with, is to try to facilitate our service.
Any other questions, comments?
Do you have a motion on this item?
I move the approval of the item.
Thank you so much.
Seconded.
Seconded by Barger.
Go to roll call vote, please.
Yes.
Vice Chair Spiegel is a yes.
Director Chafee?
Aye.
Director Barger?
Aye.
Chair Wapner?
I'm glad we're providing some comedy to you.
This is good.
6F, Brian Jacob, please.
Good morning, Chair, members of the committee.
Item 6F is a recommendation to award three separate contracts
for the supply of locomotive oils, coolants, and lubricants.
Next slide, please.
These contract award recommendations
are the result of a open low bid competitive procurement
solicitation that was published by the authority on April 21.
The solicitation included 11 different kinds of oils, coolants, and lubricants which bidders can bid on all or a subset of.
The solicitation included estimated annual usages per line item for bidding purposes only.
Next slide, please.
The authority received seven bids of which four were deemed responsive.
In reviewing the responsive bids, the authorities found that the pricing offered by the lowest responsive bidders for
Lydon items 1, 2, 3, 5, 8, 9, 10, and 11 is below the authority's ice and is therefore
deemed fair and reasonable.
And although the pricing offered by the lowest and responsive bidder for Lydon 6 and 7 are
above the authority's ice, they are generally aligned with market prices and therefore deemed
fair and reasonable as well.
The authority did not receive any responsive bids for Lydon number 4 and will therefore
pursue a procurement for these oil products.
I would like to note that the original report that was published included a formatting issue that cut off the table before you.
This version of the table corrects that formatting issue.
Next slide, please.
This therefore recommended that the committee recommend to the board the award of the three contracts to the following vendors.
Contract number PO924A-24 to Haskell Oil Company for
a total amount of $40,326 for Lanham's three and nine.
contract number PO924B-24 to SC Commercial LLC
for a total amount of $250,505 for line items
five, six, seven, eight, and 11.
And contract number PO924C-24 to the Cenkovich Company
for a total amount of $1,058,353
for line items one, two, and 10.
This requested not to exceed contract authority per contract
is based on the estimated annual usage calculated
by the authority's materials department.
These annual uses just represent the current quantity
and gallons of oil, coolants, and lubricants
that the authority expects to consume per year.
However, the authority will only place orders as needed.
These contracts will have a base term of one year
with a single one-year option that can be exercised
at the sole discretion of the CEO
if deemed to be an authority's best interest.
Next slide, please.
This concludes my presentation,
but I'm happy to answer any questions you might have.
I saw your light go on.
My question is, this seems to be a short contract, one year and then one year extension.
You should contract a little bit longer, is there a reason it's only a potential two-year?
Yeah, one of the things we face is, especially for quantities like oils, coolants, and lubricants,
the market is not willing to lock down pricing for more than really like one or two years.
So this is kind of the best we can do as of right now, especially with market fluctuations
as they are.
Thank you.
Any other questions or comments?
I'd just like to say that once we lose electric hydrogen, we're not buying any more oils or
lubricants.
A lubricant who may need to, but not oil.
All right.
We have a motion on the item.
All right.
Thank you.
We've got a motion and a second.
Roll call vote, please.
Chair Spiegel is a yes.
Director Chaffee?
Aye.
Director Barger?
Aye.
Chair Wapner?
Thank you very much. Thanks, Brian. Fred, I'll just stick with Fred. Item number 6G, please.
Good morning, Chair and members of the committee. Again, my name is Fred Leung. I'm the principal
contract and compliance administrator. I'm please sending item 6G, which is a recommendation to a
War Contract Number C3154-23 for refurbishment of Metrolink
Operations Center restrooms and locker room conversion. Next slide please. The
Authority requires the refurbishment of Metrolink Operations Center facility
restrooms to comply with the requirement of ADA by replacing all restroom
equipment accessories, flooring, and internal drain pipes. The work includes
the remodeling of one women's restroom, one men's restroom, and a locker room
that will be converted to office space. Next slide please. Staff recommends the
committee recommend the board authorize the chief executive officer to award
contract number C3154-23 to the single responsive and responsible
better, MLC constructors in, in the amount of $558,246 plus 15 percent contingencies
of $38,736 for a total not to exceed amount of $641,982.
This concludes my presentation.
I'm happy to answer any questions.
If I'm correct the staff report included in fiscal year 19 was this an older project
Did I read that wrong?
Sorry
Yes, it's about of the capital budget of
Okay, so was it included into the fiscal year in 24
included another bulk for CMF facility.
Okay, I just wanted to see.
Thank you.
Other questions, comments?
Why are we getting rid of the locker room,
it's not being used?
Or you just need more office space?
Can you repeat again the question?
Why are we getting rid of a locker room?
The locker room is no use for a long time,
so that's why we sought to use it as an additional office
to increase the number of offices for the employees.
Thank you.
I don't really quite understand the laws,
but why do we have men's and women's restrooms?
Why aren't they both gender neutral?
I don't have an answer for this question,
so we may think about it.
Yes, for sure.
You may think about it.
You may think about it.
Okay.
Very good.
Any other questions or comments?
Motion on the item.
Thank you so much.
Got a motion and a second.
Roll call vote, please.
Mr. Speaker is a yes, Director Chafee, Director Barger, Chair Wapner, that motion carried.
Thank you very much, that ends the business before the committee will go to Mom Deren's
report please.
Thank you Mr. Chair, real briefly, again, as of Tuesday of this week, I'm pleased to
share that I celebrate two years here at Metrolink so I'm into my third year.
I want to thank the board members, the staff for all the support in these first couple
years serving in this capacity, so thank you for that. I'll be back down here
tomorrow for Trainfest, an event being hosted by LA Metro, but with a lot of our
equipment on site as well that includes our F125 locomotive, one of our
refurbished Bombardier cars, as well as one of our cab cars, and a lot of our
equipment, the stuff that you don't necessarily see all the time that takes
care of our ride away, so there's a lot of interest from the railroad community
community in that kind of thing.
So I'll be back down here tomorrow morning for that.
It is a two day event, it is tomorrow and Sunday.
This is rail safety month, we are in September,
rail safety month, you'll hear more about that,
but if you follow us on social media,
you will see quite a bit about how we are very much
emphasizing the importance of rail safety on our system
and throughout Southern California.
And then lastly, and I had failed to do this
in the prior two committee meetings,
I wanna make an introduction.
We have a new assistant board secretary, Angie Goodenas,
who has joined us.
And she just started with us in the last couple weeks.
She is very familiar with this boardroom.
In fact, she is a former LA Metro staffer who had worked
for their chief operating officer.
So it's always nice to keep, if we're going to either gain
people or lose people, at least we're keeping them in the
family one way or the other.
So Angie, welcome to Metrolink.
Thank you for coming aboard.
during one or two of a DMU on display this weekend we physically could not get
at the multiple unit out on to this location because of the work that would
have been required out of FRA and a number of other things on the San
Bernardino line to have that unit pulled out so that was the challenge we looked
into it and it was just impossible to make it happen any other questions of
our CEO and I'll tell you two years it seems like you've been here longer but I
So, Elizabeth has been on the board a long time.
I think you're about ready to set a record
as far as longevity of a CEO.
Thank you.
Well, appreciate that.
And that's because he was sitting out there for a while.
Been around for a while, I guess.
Go ahead.
I just wanna publicly thank you, Darren,
and your staff on the AV line.
I know that you have done a lot of work
and I wanna commend you and your staff
because the feedback I'm getting,
not only from my team, but also from the Antelope Valley
has been very positive as it relates
to the changes they're gonna be put into place.
So I just wanna personally thank you for the diligence
and to the staff who worked on it.
It doesn't go unnoticed, so thank you.
Thank you, yeah, thank you.
And just, we wouldn't be doing this
were it not for your leadership helping push it
because that has been amazing to have your support
as we look to, you know, really,
it is going to lead us into changing who we are
as an agency, some of the work we're doing
on Antelope Valley Line.
So my thanks to you for stepping up in that regard.
Committee comments.
And I have no chair comments so the meeting's adjourned.
Thank you.