All right here we go. Good morning everybody. Welcome to a meeting of the
contract operations maintenance and safety committee for MetroLink. Nice to
see a few of you here in the audience and a few of us up here. We're going to
begin the meeting with the safety briefing please. Morning Chair Wapner,
committee members. So the safety briefing is a message and a reminder in
the event of a fire alarm activation we're all going to collectively leave
this auditorium, go downstairs and stay just outside the corner of the building
in front of Metro customer service
and await further instructions.
Event of an earthquake, we're gonna drop, take cover,
wait until the shaking stops and do an assessment,
see if an evacuation is warranted.
Event of a first aid situation,
I'll be your initial first aid provider.
I'll ask Ms. Paney to contact the Metro security front desk
where the AED is also located.
And as a reminder, event of an active attacker,
we will ask you to run, hide, and fight.
That concludes this morning's safety briefing.
I wish you to have a safe, enjoyable,
enjoy the weather weekend.
Thank you Frank, appreciate it.
Doug, can you lead us in the pledge please?
Thanks Doug.
Sorry to wake you up.
Roll call please.
Director Marquez, Vice Chair Spiegel,
Director Vargas,
Present, please.
Director Chafee.
Good morning.
Director Dimitri, was that you?
Okay, I do see he's on.
Director Engler.
Here.
Director Barger, Director Solis,
Director Allen, Director Preciado, Chair Wapner.
Here.
We do have a quorum present.
Thank you so much.
That brings us to the public comment portion of the meeting.
Is there anybody here that wants to address the committee
or Michelle, have we received any written comments?
I have not received any written comments
on general comment, but I did have one for item 6B.
let's go ahead and put that on the record for now.
You got it.
Chairman and committee members, I am Jeff Stasny,
the Hatch Project Manager for Metrolink Vehicle Projects.
While I have been before you several times
to support staff presentations,
today I am disappointed to see Hatch
is not one of the teams selected
for the Rolling Stock Support Services Bench.
And I do not understand the lower scoring Hatch
received in our evaluation.
While I have requested the courtesy of a debrief
on our proposal and scoring,
that will be too late to affect today's committee item.
Over the last seven years,
under the expiring rolling stock bench,
contract number E743A-16,
Hatch has been your partner to successfully deliver
your studies for alternate propulsion on the future fleet,
the zero emissions pilot implementation plan,
overhaul programs for the vehicle air conditioning units,
the rebuild program for the Bombardier fleet,
including the implementation of the MetroLink rebranding,
and the successful grant proposals for funding
of your future locomotives.
Supporting Metrolink since 1992,
Hatch has provided local resources
with institutional knowledge of your operations and fleet,
as well as the industry as a whole,
which contributed to the successful delivery
of these programs.
I would ask that if a reassessment of scoring
is not possible, the board consider expanding the bench
to a pool of five, which would include Hatch.
That way, while work would not have to be let to us,
it does allow your staff to have access to us
to continue to support your ongoing successful programs
from the Bourbaudier Rebuild, HVAC overhauls
and grant proposal writing.
Thank you for the opportunity to speak
and your consideration of expanding the bench pool
for contract number E754-24.
I personally am proud of the industry leading projects
that I have worked on for the Hatch and Metrolink team
such as crash energy management, positive train control
and alternate propulsion, zero emissions fleet
and hope there will be a way to continue
the partnership under this bench.
Best regards, Jeff Stasny.
Thank you very much.
Darren, I'm assuming either you or Dawn
will be responding to this, if appropriate.
Thank you very much.
Any other comments?
No, thank you very much.
That brings us to our regular calendar.
First item is approval of minutes.
No motion on that?
Angular boots.
Thank you.
Motion by Chafee and a second by, okay, thank you.
Roll call ball, please.
Vice-chair Spiegel.
Director Chaffee.
Director Engler.
Yes.
Chair Wapner.
Yes.
That motion carried.
Thank you very much.
Item 6B is the item that we just heard
the written comment about.
And this is gonna be presented by Bishoy Bistaros.
How'd I do with that?
You got it.
All right, thanks.
Good morning, Chair and members.
Bishoy Bistaros, enter in principle.
contract compliance administrator presenting item 6B,
contract number E754, Rolling Stock Support Services,
Recommendations Award to Bench Contract.
Next slide, please.
Authority requires engineered technical
and management support services
to assist authorities, project managers,
or any matters related to rolling stock.
The existing bench, contract number E743, that's 16,
is set to expire in June of 2024.
In response to RFP number E754-24,
issued on October 6th, 2023,
the authority received a total of six proposals.
Upon evaluation and scoring of the proposals
by the authority's evaluation committee,
the following firms were selected.
Jacobs Project Management Company,
at the Israelites USA Inc.
And they were found to be the highest ranked proposers.
Next slide please.
It is recommended that the committee recommend
the board award contract number E754-24
for a total not exceed amount
for the bench of $44,520,000.
For a five year base term plus a three one year options
to be exercised at the discretion of the authority's CEO.
and subject to budget availability for the following firms.
Jacobs Project Management Company,
contract number E754A-24,
Atkins Realis, CSA Inc,
contract number E754B-24,
and Montmorillon Group Inc,
contract number E754C-24.
That word is subject to resolution
if any timely filed protest.
Next slide please.
This concludes my presentation.
I'm happy to answer any questions you may have.
Thank you, any discussion or questions of staff?
Seeing none, can we have a motion on the item please?
Thank you.
We have a motion by Spiegel, second by, I'll second it.
Roll call vote, please.
Vice Chair Spiegel. Yes.
Director Chaffee.
Director Engler.
Yes.
Chair Wapner. Yes.
That motion carried.
Thank you very much.
Item 6C is being presented by Rissa Hicks, please.
No, we're moving so quick, you guys aren't ready for us.
Good morning, Chair and members of the committee.
Arisa Hicks, contract and compliance administrator
presenting item six C.
Item six C is a recommendation to award
purchase order number PO 951-25
for specialized equipment for the authorities,
communication system to CDW government.
Next slide, please.
This slide demonstrates a few examples
of frequently purchased specialized equipment.
Speakers, transceivers, transceiver modules,
and Wi-Fi routers are used for communication
by providing information to the passengers
from dispatch centers.
Security cameras are installed at platforms,
tunnels, and buildings throughout the network.
Next slide please.
These items were previously purchased
from CDW government as part of the annual process approved each year by the board of directors.
The identified cooperative agreement was competitively awarded to CDW in May 2023
by Cove County, Georgia. Under the cooperative agreement, the authority will benefit from
price discounts ranging from 5 to 15%.
Next slide please.
In accordance with the current contracts
and procurement procedures,
Section 12.1,
Cooperative Purchasing Agreement,
staff recommend that the committee
recommend the board authorize
the CEO to award purchase order P0951-25
for specialized equipment for a communication system
to CDW government in a total not to exceed amount of $900,000.
That term of the Omnia Partners Cooperative Agreement
currently expires on April 30th, 2026,
with option to extend.
The authority will extend expiration of the purchase order
once the option year is exercised up to April, 2028.
Purchases will be processed as needed.
Next slide, please.
This concludes my presentation,
and I am happy to answer any questions you might have.
Thank you.
Marissa, that was a great presentation,
and congratulations on your recent promotion.
Good for you.
We'll go easy on you.
Any questions or discussion?
See that?
It was great, huh?
We have a motion on it?
Motion?
And we have a-
Angular seconds.
Thank you very much.
And roll call vote, please.
I thought you made a motion.
I'm sorry, go ahead.
My question's very simple.
When you put the year's amount of purchases,
last year was $207,641.20.
I wrote it all down, thinking.
And then it just seems to be a big jumping
gaps between what happened in 22 so we had
half the amount of purchases.
Is there anything significant, or is it just kind of?
Hi, Eduardo Tawara.
I'm the manager of inventory control for Metrolink.
It's just the way things are needed, right?
Looks like in FY 2022, there wasn't a lot of work done,
or material didn't get needed to get replaced.
And we order this materials, the things we purchased,
for as needed for a specific project
so we don't have a warehouse that we could pull from?
Right.
So we do have a warehouse.
we inventory this material and we order based
on our historic usage.
So we order based to support, let's say,
a year's worth of the inventory,
or if it's something that doesn't use,
is not getting used constantly,
we'll probably order one, use to keep it there,
make sure that we have it in case it's needed.
So in 2021, we could have ordered a little bit additional
and pulled more out in 2022, so we didn't reorder.
Okay, I just want to make sure there was nothing that stood out.
My motion still stands.
Yes.
It's as needed.
Thank you.
Director Dumichu has his hand raised.
Director Dumichu has his hand raised.
Go ahead.
My hearing aids are not working today, so I can help with this.
Go ahead.
There's a question.
My hearing aids aren't working either, so perfect.
The last director actually asked one of the questions I was going to ask.
second one was with the competitive bid, and I didn't see it, but how many firms
or companies bid on this just it's more of a curiosity I'm good with them or I'm
good with the whole thing. I just curious of how many folks actually took part in
the procurement process. Good morning, Angelos Castesianek, senior manager of
contracts and compliance director. This is an award that the- Angela's slowly placed
this way. Sorry. You're right. This is an award on the cooperative agreement so the
competition has already been performed by the Cobb County in Georgia so we're
piggybacking the the existing contract. Okay thank you that that's where I
didn't see it. Okay thank you. Thank you. Am I missing anybody else? Speak up. Is
it quiet now? Am I good? Okay I think we have a motion in a second. Let's go to
We'll recall vote, please.
Vice Chair Spiegel.
Yes.
Director Chaffee.
Director Engler.
Yes.
Chair Wapner.
Yes.
The motion carried.
Thank you very much.
Great job, you guys.
What a team.
We'll go to item 6D.
And can you give me all these names that are tough here?
OK, I'm going to attempt this.
Angelos.
Senior man.
Angelos, you're up.
Good morning, Chair and members of the committee.
Angelos Castricianakis, senior manager of contest compliance,
presenting item 60.
This is a receive and file report.
Section three, sorry, next slide, please.
Section three of the authorities procurement
of contracting policies requires the CEO
to provide the report to the board
with contracts awarded above $250,000.
And under the CEO's contract authority of 500,
sorry, contract award authority of $500,000.
In the period between October, 2023 and March, 2024,
the CEO issued two awards for purchase orders
and one for a third-party agreement
in the defined threshold.
Next slide, please.
This concludes my presentation,
and I'll be happy to take any questions you might have.
Thank you very much.
Any questions, discussion?
Seeing none, this is received and filed.
Thank you very much.
And that brings us to Darren's report.
Thank you, Mr. Chair.
We'll keep it brief.
Just wanted to share the positive news
was able to share the last two committees that we have seen some a positive trend in ridership
over the last couple of weeks and in fact Tuesday and Wednesday of this week we broke a record on
Tuesday and then came right back on Wednesday and broke that record on ridership so we're seeing
positive trends and we'll just keep working to make sure that happens but people are coming back
to the train so please with that we're seeing the revenues coming along with it of course too so
That's it mr. Chair. Thanks. Thank you. That's great news. Any comments from any my committee members?
Anybody out there?
Don't hear anything. I have no comments meetings adjourned. Thank you