Everybody to a meeting of the metro link contracts operations maintenance and safety committee. Good to see everyone here this morning
We're gonna begin with a safety briefing from Tim
Good morning chair
Wapner and members of the committee today safety briefing is a reminder that an event of a fire alarm activation
We're gonna collectively exit the boardroom
Go downstairs and we're gonna meet down there by Metro's customer service and await further instructions
In the event of an earthquake I'm going to ask everybody to drop, take cover and wait
for the shaking to stop and at that point we can see if a evacuation will be required.
In the event of a first aid situation, we do have a first aid responder in the room
and an AED device that is in the hallway by the security desk if needed.
In the event of a first aid responder, aka sheriff, is not in the room, I will be present
and provide first aid and as the board secretary
to contact the security desk and call 911 if needed.
And in the event of an active attacker,
let's remember the three key words, run, hide, and fight.
That concludes today's safety briefing, thank you.
Thank you very much.
Brings us to the pledge.
Ray, can you lead us in the pledge, please?
Right, thank you very much.
Roll call, please.
Director Marquez, Vice-Chair Spiegel,
director Vargas
present great director chafee
directed to meet true
director angler
director barger
directors police
director allen
director press the auto
chair wapner here we do have a quorum present
thank you very much it brings us to the public comment portion of the meeting
uh... any members of the public here that one addresses have we received any
written comments
I have not received any written request to speak or any written public comments.
Thank you very much.
We'll close public comment.
Brings us to the regular calendar.
First item is approval of the minutes.
We have a motion on that item and I'll second.
The motion is second.
Roll call vote, please.
Vice-chair Speaker.
Yes.
Director Chafee.
Director Engler.
Yes.
Chair Wapner.
Yes.
That motion carried.
Thank you.
Item number 6B.
BNSF Railway work and that's gonna be presented by Chris Haskell.
Good morning committee members, committee chair. My name is Chris Haskell. This item
is the BNSF third main track CP Atwood as CPS Buranza. And next slide. On the
BNSF San Bernardino subdivision, BNSF does all design and construction work as
they own, operate, maintain, and dispatch the San Bernardino subdivision. What we're
looking to do is install a third main track in the corridor between control
point Atwood and control point Esperanza which would enable an increase of
passenger services as well as a better separation of freight and rail traffic
I'm sorry freight rail and passenger rail traffic on this corridor. Next slide.
So currently the design is at the 90% pre-final design stage. In order to move
forward to get to the 100% design we need an additional 1.2 or sorry
one million two hundred seventy eight thousand three hundred forty eight
dollars
of the person funding which would be applied funded to be an sf
in order to complete design this would take the total design cost
up to three million seven hundred seventy thousand ninety dollars
so we recommend uh... the approval of work order revision number two in the
amount of one million two hundred seventy eight thousand three hundred
forty eight dollars
and that concludes my presentation
There's any questions or comments from committee members? We have a motion on the item, please
You guys sleep in here. I'll second got a motion a second roll call vote, please
I share Spiegel
director tree fee
director angler
Yes, chair Wapner. Yes emotion carried. Thank you very much item number six seed courage Street construction
My name is Katie Thorpe. I'll be presenting on this crud street. It's a construction and maintenance agreement with the city of Riverside next slide, please
The city of Riverside desires to establish a quiet zone at the existing grid Street at grade crossing on the BNSF San Bernardino
Subdivision while post ten dot six eight just south of the Riverside station by installing pedestrian and vehicular exit gates
This construction and maintenance agreement between the city and the authority provides one million seventy nine thousand eight hundred and four dollars of city funding
for the construction support and crossing rehabilitation to bring the
existing authority on track up to current standards. This agreement was
approved by the City Council last month. Next slide. It is recommended that the
committee recommend the board authorize this chief executive officer to
negotiate and execute the construction and maintenance agreement for Cridge
Street between the city of Riverside and the authority in the amount of one
million seventy nine thousand eight hundred and four dollars
next slide any questions thanks Katie any questions or comments from committee
members I said one question and I support the item on quiet zones people
always have this false sense that quiet zones mean it's quiet and obviously the
engineer still has a prerogative uses on this horn if he decides to during we
have any information as far how effective these things are and how often
they actually stay quiet or the engineer does have to use his devices I don't
anything right now yeah let us let us research that and get an answer back to
this kind of kind of curious about that okay if there's no comments or questions
we have a motion please is that a motion thank you thank you so much I
I appreciate that let's go to our roll call vote, please.
Vice Chair Spiegel. Yes.
Director Chafee. Director Engler. Yes.
Chair Wabner. Yes.
That motion carried. Thank you so much.
Item 6D. Contract for SCORE PMC services, this is Andy.
Good morning chairman and committee members, Andy Althorpe.
This is the A747R 20 SCORE contract amendment.
item please. This is the program management consultant services contract
it's a five-year base term contract with two two-year options expiring in
September 25. 25 million contract authority currently of which 23.9
million has been authorized. I must apologize there's an error in our board
report we state 21.5 million in the report the correct authorized to date is
23.9 million. So my apologies for that error. And it provides the program
management services through design reviews, grant support, right-of-way and
construction management. Next slide please. So the program has grown
substantially since inception of the contract. You know I've added eight
projects to the authority-led program for a total of 18 projects at
1.1 billion dollars. We've added additional tasks, right-of-way
acquisition, value engineering, and cost-benefit operations analysis, and
additional staff to support that through project managers, project control
specialists, and technical reviewers. Next slide please. So moving forward, well to
date, the vast majority of the support has been on program management
support services for the design and the environmental phases of the contract.
moving forward as we go into the heavy construction phase the demand turns to
construction management this makes up the large portion of the additional
authority we're requesting next slide please so it's our recommendation that
the committee recommend the board exercise the two to your options
increasing the contract value from the 25 million base contract by further 85
million for this authorization to a total amount of 110 million dollars. The
approval is for contract authority only meaning that obviously the award of task
orders would be further negotiated based on available funding scope and duration.
Next slide please. So thank you very much for your time this morning. Are there any
questions at all? Thank you very much. Any questions or comments to committee
members thank you clear the motion on the item please we got a motion and a
second second thank you appreciate that very much roll call vote please
I sure Spiegel yes director chiefy director Engler yes chair Wapner yes
that motion carried very much item number 6 e Aaron on call state of good
repair. Good morning chair and members of the committee my name is Aaron Asavito
director of state of good repair presenting item 6E contract number
ESUM 58-25 for on-call state of good repair construction management project
management and staff assistance services. Next slide please. The authority requires
on-call construction management project management and staff assistance support
services to assist the authority in its delivery in the delivery of its annual
State of Good Repair Program. The services will support a variety of small and large
track structures and signal rehabilitation projects, as well as assist the authority
with asset condition assessments and prioritization, the FRA-required bridge management program
and environmentally clear any necessary projects through the NEPA and CEQA process. These services
are currently authorized through contract task orders, through an on-call PMCM bench
contract, which is E746-20, which is set to expire in July 2025.
Due to the ongoing nature of the Authority's State of Good Repair Program, the Authority
is seeking a dedicated team that specializes in State of Good Repair projects to support
the Authority over the next five years.
Next slide.
The Authority received two proposals in response to the request for proposal for E758-25, which
was issued on February 14, 2024.
One of the proposals was from Hill International,
and the other proposal was from Rail Pros Incorporated.
On evaluation and scoring of the proposals
by the Authority's Evaluation Committee,
which included two of the Authority's member agencies,
it was determined that Rail Pros Incorporated
was the highest-ranked proposer.
Next slide, please.
It is recommended that the committee recommend the board
to authorize the Chief Executive Officer
to authorize staff to negotiate contract rates
with the highest-ranked proposer,
which is Rail Pros Incorporated,
until acceptable rates have been reached
and award contract number E758-25
and a not to exceed contract authority
for $24 million for a term of five years
from notice to proceed.
Next slide.
I'm open to any questions that you may have.
Thank you very much.
Any comments or questions of committee members?
We have a motion on the item.
I'll move it.
I'll move the item.
Thank you.
Appreciate that.
Then I'll second it.
Roll call vote, please.
chair Spiegel yeah director chafee director angler yes chair Wapner motion
carried thank you very much brings us to Darren's report thank you mr. chair
just a couple quick items first of all as we reported in the last two
committees very good news out of the state that with the state budget in its
challenges that the public transit dollars continue to flow we were
concerned about that over the last few months but all full funding from SB 125
from the prior year is flowing to the member agencies.
And in many instances, the member agencies are sending us,
providing us funding to support our services at Metrolink.
So that was, we were concerned about that,
but good news certainly.
Just a quick introduction again, just as I did
in the last committee meeting, we have our interns
from the Construction Management Association
of Southern California.
We have an arrangement where CMAA pays the interns
and we get their service.
So it's a great deal for us and it's hopefully the next
generation of engineers and construction managers are getting some real-time experience of what
it looks like to be a part of an operating railroad. And then lastly, just another quick
introduction, our new Chief People Officer Alberto Lara has joined us, started just two
weeks ago. Alberto is here in the audience. You will get to meet him in person when you
come to board meetings in a couple of weeks. Alberto has, most recently was the Human Resources
director for Yolo County but he also did human resources for the Santa Clara
Valley Transit Authority in Pierce Transit in the Tacoma Washington area so
Alberto's joined us he's gonna be living here in Los Angeles and has just been a
great addition to the team so happy to welcome him to Metrolink. Thanks Alberto.
That's it Mr. Chair. Thank you very much and the comments from committee members.
Karen. In 15 minutes we just approved 26 and a half million dollars on just
increases or new contracts pretty good guys not bad huh the low amount this
time any other comments I have no comments meetings adjourned thank you