So let's get going, I'd like to call the meeting in order.
So at this time of safety briefing,
I'm gonna call on Hillary Konsai,
Chief Safety Security and Compliance Officer
to conduct the safety briefing.
And I've been butchered your last name, I do apologize.
If I could real quickly, Mr. Chair, we just were counselors.
I've always wanted to say that.
Okay.
Our lawyers were having a side bar.
Sorry about that
All right. Good morning board chair committee members in the event of a fire
Evacuation or fire drill we will exit collectively out the the side door here take the stairs or the escalator down to the
Outside to the front of the building and then to the right will congregate in front of the Metro customer service
Doors, and then we'll wait for further instructions in the event of an earthquake
will drop, take cover, wait for the rumbling to stop, then we'll assess the
situation and see if further evacuation is necessary. Just be mindful there are
some hazards in the room such as tripping hazards, the chairs, please push
in your chairs if you're going to be exiting. And then in the event of a
first-aid situation we do have an AED located outside by the security desk and
And we do have first aid responders in the room.
In the event we need to call EMS,
I'm going to ask the board secretary
if she can dial 911 and notify the security desk.
And then in the event of an active shooter,
we'll use the run, hide, and fight tactic.
Thank you.
Hillary, thank you so much for doing that.
Appreciate that.
So let's move to a Pledge of Allegiance.
Mr. Vargas, if you can lead us.
Absolutely.
Please join me as we honor our nation's colors, ready, begin.
I pledge allegiance to the flag in the United States of America,
and to the republic for which it stands, one nation under God,
indivisible, with liberty and justice for all.
Mr. Vargas, thank you, sir.
Appreciate that.
Roll call, please.
Director Marquez.
Here.
Vice Chair Spiegel.
Director Vargas.
Present.
Director Carroll, director Engler, director Barger,
director Solis, director Allen,
director Preciado, director O'Connor,
and we do have director O'Connor sitting in
as a representative for LA today,
so we do have a quorum present.
Perfect, thank you so much.
Now let's move on, let's go to item number five,
public comments.
Anybody wish, anybody have a,
anybody there for a public comment?
We have not received any request to speak or any public written public comment.
Thank you so much.
Appreciate that.
Uh, this is just a reminder, the meeting will be streaming live to ensure that the
recording can be captured, captured by the video is requested that a member making
the motion, either motion or the second, please announce your last name for the
recording.
Thank you.
Let's go to the regular calendar.
6a approval of meeting many excuse me approval of meeting minutes March 14
2025 contracts operation and maintenance and safety compliance. This is an action item. I could have a
Motion in a second, please. I think you'll have to continue this I was not on the committee then and we need three votes
Madam clerk under this situation the chair has the authority to place the minutes on the record and approve it
Thank you. Okay then I will do that. Vargas on motion. And I'll second it and
can I have a vote or is this okay? I will do the roll call director Vargas. Yes. And we
have director Carroll and director Engler absent and chair Marquez. Yes. That
motion carried. Thank you so much. Appreciate that. Let's move to 6B fiscal
year 25 annual contract authority increase for contract number MS 289
hyphen 22 track and signal infrastructure maintenance and support
services Herzog Contracting Corporation presented represented on this is Tim
Morehead all right good morning chair and members of the committee that was a
long-winded title there I apologize for that we'll jump right into next slide
please. All right on June 28, 2024 the board awarded contract funding
authorization for the MS 289-22 contract for a not to exceed amount of
38,431,307. Next slide please for the 24-25 budget. The
issue is staff is forecasting the need for an additional 2,457,777 in the FY25
annual contract authority. The requested annual contract authorization increase is
to support the forecasted expenses for the remainder of the FY25 fiscal year.
This accounts for scheduled collected bargaining agreements,
equipment rentals, and contracted exempt staff rate increases. The amount for
which the contract authority increase is being requested has already been
adopted in the FY 24-25 operating budget, so there is no budget impact. Next slide please.
Recommendation it is recommended that the committee recommend to the board authorize
the chief executive officer to approve the annual contract funding authorization increase
for contract MS 289-22 in the amount of $2,457,777 for a new not to exceed amount of $40,889,084.
That concludes my presentation and I'll be happy to take any questions.
Thank you, sir. I appreciate that. Great presentation. Any questions from the board?
I see none. If I could have a motion and a second, please.
I'll move the item. O'Connor.
And this is O'Connor. Thank you.
And Vargas will second.
Thank you. Madam Clerk, call for a vote.
Director Vargas.
Yes.
Director Carroll is absent, director Engler is absent, director O'Connor. Yes.
Director Marquez. Yes. That motion carries. Thank you ma'am. Let's move to item number
6C, contract number P0930R-25, Hyundai Rotom emergency window
gaskets, replacement recommendation to award custom glass solution,
Fostriel LLC presenter on this is Christine Viles Christian Viles excuse
me I'm sorry all right so yeah we could jump right into it the authorities on
Dirodum fleet requires improved gaskets for small and large emergency windows to
address the durability issues caused by damage during the removal and
reinstallation process during those FRA required inspections the photo to the
right is an example of a large road emergency window gasket with the arrows
pointing at the handle connection point to the gasket. RFP number PO 930 R25
was issued on July 10, 2024, and one responsive proposal was received by the
due date of September 23, 2024. Next slide. Custom glass solutions, also known
as CGS, was the only proposer. Third proposal was deemed responsive and
responsible due to the 58% increase in raw material cost since the ice was
created CGS is proposed price was deemed fair and reasonable following
negotiations it is recommended that the committee recommend that the board
authorize the CEO to award contract number PO 930 R 25 to collect some glass
solutions for Hyundai Road and Mercy window gaskets for a total not to exceed
amount of nine hundred ninety seven thousand five hundred and seventeen
dollars and 48 cents. This amount is for a total order of 2,400 units which
includes the base and option quantities. The term of this contract is effective
upon issuance of notice to proceed and continues through acceptance of all
emergency window gaskets. This award is subject to resolution of any timely
filed protests. Next slide. And this concludes my presentation, thank you.
Hey Christian, thank you for the presentation. Do we have any board
comments or questions? Cassina, can I please have a motion in a second?
Vargas moves to approve as presented by staff. Madam Clerk, call for vote please.
Director Vargas. Yes. Director Carroll is absent. Director Engler is absent. Director
O'Connor. Yes. And Director Marquez. Yes. Motion carries. Thank you. Let's move to
Item number 6D, annual contract number P-0757-26.
Recommendation to increase authority
to WAPTEC passenger transit division.
Presenter on this is Dorothea Cantaro.
So on June 28, 2024 is part of the FY2425
annual contract funding.
The single source contracts with OEM manufacturers,
the board approved it not to exceed annual authority
2,750,000 for WebTech passenger transit PO757.
Due to an increase in the lead time to overhaul components for new disc brakes units,
had to be purchased in the amount of $900,000, $907,256.60.
This purchase greatly reduced the amount of funds available
to support the regular purchases and repair and return services for FY25.
On November 20, 2024, the CEO authorized a 10% increase to the Annual Contract Authority
for a total of $3,025,000, but this new amount was not enough to continue purchasing WebTec
parts for the remainder of the fiscal year.
Metrolink utilizes this annual contract to purchase new components for which WebTec is
the OEM to support maintenance of the Rolling Stock Fleet.
WebTec also provides repair and return services for air brake components utilized in the preventative
maintenance of passenger cars and locomotives. the increase of $550,000 will allow Metro
with the ability to continue purchasing these much needed components through WABTEC as well
as continue sending air brake components for repair and return.
Next slide please.
It is recommended that the committee recommend to the board to authorize the CEO to increase
the authority of the annual contract PO757-25 for WABTEC passenger transit by $550,000 to
a new not to exceed amount of three million five hundred seventy five
thousand. Any questions? I have none directors. Any questions or comments? I
see none. Thank you for a great presentation. I appreciate that. Let's go
to I need a motion and a second please on this item. I'll move the item.
Vargas second. Madam Clerk. Director Vargas. Yes.
Carol is absent, Director Engler is absent, Director O'Connor, and Director Marquez.
And that's a yes too. Thank you.
I motion carries. Thank you. So that was sweet and real fast. So thank you for
everybody, the involvement. So let me move to our great executive officer,
Darren Kettle. Any comments, sir, or reports? Thank you, Mr. Chair, and given the
fact that you said it was sweet to have it go so smooth and quick, I shouldn't say
a word. Just a quick comment. On-time performance continues to be strong, ridership is continuing
to grow. I reported in a couple of other committees today that we did break the month of March
as far as weekend service, as far as ridership. So a good news story all across the board.
My thanks, Chair Marquez, for stepping in and pinch-hitting as our Chair today. Very
much appreciated. And particularly also a thank you to Director O'Connor who is here
beside me so I'm not alone at the dais and we were able to take action on items.
So Mr. Chair that concludes my remarks. Sir thank you so much for that report.
Any committee members comments? Come on Mr. Vargas. Yeah just to remind everybody we got
our fantastic air show at the March airbase uh this weekend tomorrow on Sunday so come on out if
you're uh free and it is a free event as well so it'll be a nice day for it. So sir thank you.
Pam any comments? No sir. Okay thanks Pam. So for me I have really nothing to say but thank you for
putting up with me today. I appreciate that that this time I'd like to adjourn the meeting. Thank
you. Thank you sir. Have a good day everybody. Bye.