Okay, we'll call the meeting for order for the on comms committee for Metro link this morning
Ray Marquez and I are beaming in from on Lake Arrowhead
We're holding our annual city-county conference and don't remember this
I think we might be the only County where we gather all 24 cities and County staff and electeds
Just to get together network and have some informative sessions. So that's where we are and I understand
I think everyone is zooming from somewhere this morning, huh?
we do have we do have director Allen here in the room and
Potentially Director Spiegel
Okay, but everybody else is
Definitely far and wide very good appreciate that okay, so the meeting's been called order. Let's call on Hillary to give us a safety briefing
Please good morning
Committee chair Wapner and committee members in the event of a fire alarm activation
We ask that you collectively exit the room
Head downstairs out the front entrance of the building and we will meet in front of the Metro customer service
Entrance, which is to the right of the building as you exit.
In the event of an earthquake, we'll drop, take cover,
and we'll wait for the rumbling to stop.
We'll assess the situation to see
if further evacuation is necessary.
Just be mindful there are several hazards
in the room, tripping hazards, such as cords and chairs
and that sort of thing.
So just be mindful of those.
In the event of a first aid event,
we do have an AAD located at the security desk
and we have predetermined staff who will administer aid,
and in the event of an active shooter,
we will deploy the run, hide, and fight tactic.
Thank you.
Thank you very much.
Appreciate that.
Since Walt Allen is in the room,
Walt, could you lead us in the Pledge of Allegiance, please?
Thank you, Walt.
Bring us a roll call, please.
Director Marquez.
Present.
Vice Chair Spiegel.
Yes.
Director Vargas.
Present.
Director Nguyen.
Present.
Dr. Engler.
Here.
Dr. Barger.
Dr. Solis.
Dr. Allen.
Here.
Dr. Presiado.
Chair Wabner.
Here.
We do have a quorum present.
Thank you very much.
That brings us to public comment.
If there's any members of the public
that want to address the committee
or have we received any written comments?
We have not received any written requests to speak
or any public comment.
Very good.
We'll close the public comment portion
to our regular calendar item number six a is approval of minutes we have a
motion on that I'll move it thank you and a second second thank you very much
we have a motion a second roll call vote please
Vice-chair Spiegel director Nguyen yes director Engler I'm saying I wasn't at
meeting. Director Allen. Aye. Chair Wapner. Yes. That motion carries. Thank you very much.
I'm item number 6B. Eric talk to us about the MOU. Good morning chair and
members of the committee. My name is Eric L Frank. I'll be presenting item 6B for
MU 14714 red cap agreement. Next slide please. Metrolink is required to provide
CART service at LSN's Union Station for passengers needing assistance. This is
to provide equal access to the platform as required by the ADA. Since Amtrak
already provided the service at Union Station called Redcap, Metrolink entered
an agreement with them to supply the CART and the driver back in 2013. This
amendment has been amended biannually. The benefits to continuing our current
agreement include the use of existing service instead of incurring additional
costs for a new vendor to establish presence at Union Station including vehicles and drivers.
This reinforces our important service relationship between Metro Link and Amtrak and our dedication
to our shared customers. This will result in a minimal cost increase of 1.5%. Next slide,
please. Our recommendations staff is asking committee to recommend the board authorize
as the Chief Executive Officer to approve the amendment
for MU147-14 for a two year extension
and increased contract authority by $307,460
for not to exceed amount of $1,357,742.
That concludes my presentation.
I'd be happy to answer any questions.
Thank you, any questions to staff?
Hearing none, we have a motion on the honor.
Move for approval.
Allen.
Seconded by Engler.
motion a second roll call vote please. Vice Chair Spiegel, Director Nguyen. Yes.
Director Engler. Yes. Director Allen. Yes. Chair Wapner. Yes. That motion carries.
Thank you brings us item number six C track rehabilitation and is it Jeanette?
Is it presented? Mr. Chair we're gonna have Justin Fornelli pinch hit Jeanette stuck
traffic so Justin will be handling this item. Stuck in traffic is not an excuse
to be on the train at this point. That's exactly right. Don't worry. There
will be appropriate reprimanding happening so. Thank you. Go ahead Justin.
Alright, good morning. I actually chaired, I think this highlights the importance of
this item. Janae is actually stuck on a train. Oh, stuck on a train. Due to
state-of-good-repair issues. Next slide please. Okay so this is a contract to
award a contract to for a excuse me for our state of good repair. This is a job
order contract and so this contract will help us deal with grade crossings,
turnouts, ties, rail, base-of-the-rail infrastructure. We the the authority has
utilized these type of job order contracts in the past with great success.
next slide please. So the authority received four bids to the response to our
IFB back in January and a price analysis was completed and we identified
that DRS contracting was the lowest responsive and responsible bidder. Next
slide please. So the recommendation is to award a contract to DRS for these
services in a not to exceed amount of six million two hundred and sixty four
thousand dollars. Next slide and that concludes my presentation I'd be happy
to answer any questions. Thanks Jesse. Any questions of Justin?
Any motion on the item? Engler moves the item. Second. Second, Nguyen. Got a motion or
second roll call please. Vice Chair Spiegel, Director Nguyen. Yes. Director
English yes director Allen chair Wapner yes that motion carried thank you
item number 6d is being pulled by staff is that correct that is correct mr.
chair we're asking that this item be pulled it'll be taken directly to the
board as staff works through a couple different other items on that on that on
that item thank you mr. thank you I don't number 6e rehab out of service
cars and is it DK that is correct got it go ahead DK good morning members of
committee my name is DK Rolling Star engine and manager for the metronic
project delivery team I'm here to present the aboard item 6E contract
number EP 244 that's 25 rehabilitation of the auto service Mumbai radar
recommendation to award I'm with the Dorothea Kentaro the contract
administrator for this project next slide out of 258 the authority can it
It has a total of 27 auto service passenger brake cars.
This project is to rehabilitate eight of them returning to revenue service as soon as possible
for state of the good repair so that with more available equipment, we can support the
daily revenue service as well as the 2028 LA Olympics and Paralympics.
RFP number EP 244-25 was issued on July 2024 and we received one proposal, CSRA Canada.
Next slide.
The proposal from CSRA Canada was deemed too responsive and responsible.
By RFP process, we have confirmed that their technical proposal is acceptable for this
project and their price proposal is deemed fair and reasonable due to the 1.88% difference
between independent cost estimate
and final negotiated price.
Next slide.
Therefore, it is recommended that committee recommends
that the board authorize CEO to negotiate
an award contract number EP 244-25
to Sister Canada for rehabilitation
of the Bombarda Auto Service Car Project
and the amount of $4,165,383.40
plus 20% contingency and amount of $833,076.68 for total contract authorisation amount not
to exceed of $4,998,460.08. The term of this contract is effective upon
issuance of the notice to proceed and continue
through the acceptance of all subject records.
This award is subject to resolution
of any timely file or test.
Next slide.
This concludes my report.
I'm happy to answer for any question you may have.
Thank you, DK.
Any questions from the committee?
Question, sir.
Thank you, Chair.
This is Muin from Orange County.
DK, thanks for your presentation.
So, support the staff recommendation,
but I have two questions.
One is, where will the refurbishment of these rail cars take place, number one?
And then secondly, if you could share when does staff anticipate receipt of these completed rail cars?
Yes, sir. First question, for the first question, this work will be done in the Metronico-Kalo yard,
one mile from the LA Union Station.
And the second question, by the work school, the contractor must complete the work 300 days from NTP.
We're expecting to complete this work, eight out of service car,
all rehabilitated by April, 2026.
That's our target.
Thank you.
Thank you, sir.
Thank you.
Any other questions?
Quick question for me.
Sure.
Thanks for the presentation.
Appreciate it.
In the staff report, it mentions that these
have been out of service for a while.
And how, I guess my question is, there was one perspective bidder who did not bid on it.
It says, it declined offer based on its own assessment of not all the rail cars who are repairable.
How did that figure into your research on these cars and their, are we going to try to restore them to near new, near new condition?
or are we going to look at just trying to get us
through the Olympics and then maybe a couple of years
after that?
What are your thoughts on that?
I apologize, I'm really hard to understand the question.
So can you, if you don't mind,
can you repeat that question?
I'm really sorry, sir.
No problem, my thought of reading the staff report
was that one of the prospective bidders declined to bid
based on the fact that there are the indication
that not all of the rail cars were repairable.
So are we trying to move these,
get these cars repaired to a state of almost newness?
Or are we just trying to get them over the line
for the Olympics?
If I understand correctly,
so I believe you're talking about the old 27 out of search.
No, that, yeah, so give us a second.
I'm sorry, Director Engler,
we've got another person coming to the podium.
Just give us one second.
Director, this is Justin for LA Chief of Program Delivery.
So, I think the contractor that identified
that it was more of an issue of them
not being able to complete the scope of work
that had been identified, that they weren't capable
to actually prepare these cars completely.
The intent for these cars is a complete overhaul,
almost like new.
We've done something similar with in-service cars
here recently and brought them back,
basically with tearing them down to bare metal
and then rebuilding them back up.
And so that is the intent,
basically like new rebuild of these cars.
Director Engler, the idea here is that we would add
15 years, 15 years to their useful life.
That was I guess to correct my question,
were we just trying to pace these things back together
or what we just indicated, we're going down to the studs
kind of rehab on them.
That's correct, the intent is just as what we've done
with this last overhaul, where we add 15 years
to their useful life.
Okay, thank you.
Thank you, any other questions or comments
from committee members?
Okay, hearing none, I do have a comment.
We had a discussion about this during our briefing,
and it's my understanding that it makes good business sense
to do the rehab even outside of the Olympics.
However, having said that, we're still in negotiations
with LA-28 as far as funding requirements.
So I've just requested that Darren and staff
tracking the expenses that may be attributable
to the Olympics that we have a number that we can look at.
You understand that right, Darren?
That is correct, understood.
Perfect.
Okay, we have a motion on the item.
We do not yet have a motion.
Allen, I'll move it.
Second.
I've got a motion and a second.
Roll call vote, please.
Vice Chair Spiegel.
Yes.
Yes. Director Engler? Yes. Director Allen? Aye. Chair Wabner? Yes. That motion carries.
And Mr. Chair if I could real quickly make a plug for the work that DK Ha has
done. So we hit a milestone we mentioned the fact that we've been doing an
overhaul for the last several years we did the very first phase was 50 of our
bomb our oldest Bombardier cars we hit that milestone earlier in the last
couple of weeks where the 50th car has rolled back into service and that has
been that project has been led by DK if you've ridden our trains you've seen the
overhauled Bombardier cars they have been a fan favorite by our customers and I
just want to make sure that it doesn't go DK does not go unrecognized for his
work on that effort so thank you mr. chair thank you thank you DK appreciate
all your hard work brings us to item number 6f, 6f train operation maintenance services done.
Good morning directors I will be presenting on contract MSOP 158-24 train operations and
maintenance services. Next slide. A contract amendment is required to revise the MSOP 158-24
contract commencement date from Tuesday July 1st 2025 to Saturday June 28th
2025 for the train operating services component only. Next slide. Implement
implementing these changes over a weekend instead of a weekday will
minimize the disruption of two passengers by supporting a more
efficient customer friendly transition which is our number one priority. Next
Next slide.
Recommendation, it is recommended that the committee recommend the board authorize the
chief executive officer to amend contract MSOP 158-24 for train operations and maintenance
services to revise the commencement date from July 1, 2025 to June 28, 2025 solely for the
train operating services, add the amount of 325,481.71
in the contract, revising the total contract authority
to the base services for 565-789-81934 to 566-115-301.05.
That is the end of my presentation.
any questions if you have any. Thanks Don. Any questions the staff? If not can I
have a motion please? They have the motion and a second. I didn't hear I'm
sorry do we have a motion? We had I think the motion was by Engler the second was
by Nguyen. Thank you very much. Roll call vote please. Vice Chair Spiegel. Yes. Director Nguyen.
Yes. Director Engler. Yes. Director Allen. Aye. Chair Wabner. Yes. That motion
carries. Thank you very much and that brings us to item 6G. Angelos. Good
morning chair members of the committee. This is a quarterly report for contracts
and third-party agreements awarded in the third quarter quarter of fiscal
year 25. Next slide please. The board has previously authorized the CEO to execute
third-party agreements with other public agencies and contracts with third
parties up to $500,000. The board requested that the CEO provide a quarterly
report for awards between $250,000 and $500,000. This report is for the
agreements awarded in the period between January and March 2025, that's the third
quarter of fiscal year 25. Next slide please. In the period, in this reference
period the CEO awarded three agreements as listed on the board report. Next
please that concludes my presentation and I will be happy to answer any
questions if you may have. Thank you very much Angelo and Darren appreciate the
fact you really didn't spend a lot on your authority that's good. Any questions
on this item? Seeing hearing on that as a receive and file that brings us to
Darren's report. Thank you Mr. Chair as I've reported the last two committees
just a quick update on all the work happening in San Clemente this committee
and the board are aware that we are – we operate under some emergency conditions and
with a emergency permit from the California Coastal Commission to do some work along the
coastline in San Clemente.
Our role is generally placing giant rock on the ocean side of the railroad corridor to
protect the railroad itself.
We have made great progress on that.
There was also a pedestrian walkway that was also part of the project that had to be removed.
That has happened and we have till June 9th under this emergency permit.
We believe we are well on schedule and to continue to complete the work before that
deadline.
Mr. Chair, that concludes my report.
Well, Darren, that's the shortest ever.
Appreciate that.
Okay.
Do we have any comments?
I have a question for the…
Sure.
Go ahead, Karen.
Is it me or are we just getting a number of strikes?
It seems to be an exceptional amount and is there any conversation as to why?
Director Spiegel there, it definitely ebbs and flows.
We have had somewhat of an increase and it does seem to go in a, we'll get a series
and then it'll be quiet for a few weeks.
So Hillary Consul, our Chief of Safety, Security, and Compliance, we're tracking this information.
We report back quarterly on where things are.
We have placed cameras and on rights where we have issues.
In some cases, it's our strikes.
In some cases, the strikes that we've had to report on are not Metrolink strikes, but
there are other railroads, most recently both BNSF and Amtrak.
So it is sadly the nature of what we experience on a railroad, but Hillary, can you speak
any more to other – where we're sort of intensifying our efforts?
Yeah.
So we are seeing kind of an – I mean, we're still lower than we were last year, but as
Darren had stated, it does abs and flows, and right now it might be peaking a little
bit.
But we are increasing our right-of-way enforcement with our LA County Sheriff's Department,
And we're doing a lot of trespasser enforcement
along the railroad right of way.
Cause a lot of that is trespassers.
The other thing is our homeless are unhoused.
So we have homeless encampments that we're continually
removing from the railroad right of way
because they do pose a huge risk,
especially being so close to the right of way.
So we're working with our maintenance team,
our right of way or our maintenance away department
and our LA County Sheriff's to get them away
from the railroad right of ways.
Hopefully, we'll be seeing some of those reductions.
But yeah, it is a challenge.
I know that the passengers, and I've gotten communication
from some Orange County folks all over,
and they're getting very frustrated
and ready to give up writing because they can't count on it.
And that's concerning to me.
Yes, and that is concerning to us as well.
We are working with the LA County Coroner's Office
and the Sheriff's Department and because of the incident
the other day we're gonna be start reaching out
to Orange County and coordinating with a lot
of the police agencies and cities who respond
to these incidents because we think there could be
efficiencies with handling the investigation
and that's what I'm trying to get moving forward.
Thank you.
Okay, thank you.
Thank you, any other questions of staff
or any other committee comments?
I just want to say Happy Mother's Day
to all the mothers out here.
Karen, you didn't have to wish yourself
Happy Mother's Day, I'll do that.
Happy Mother's Day to you and all the moms out there.
It's also my birthday, I was born on Mother's Day.
Oh, well, happy birthday.
There you go.
Mr. Chair, this is Marquez, I have a question.
Sure.
This is to Darren.
Darren, I know that we have completed train sets
in our system and I know we're getting ready
for the Olympics.
At our capacity for track capacity,
how many more train sets do we need
to be ready for the Olympics?
Well, Director Marquez, that is under development now.
I mean, our direction, as we try to prepare
for the Olympics, recognizing we're not getting
a lot of help yet from the federal government
or the state government to support added additional trains.
Our approach right now is to make sure
that we have every piece of equipment available to us
that we have on our property.
There are some opportunities to potentially lease
a couple of other train sets
if we can get access to funding to do that.
There's a, one of our sister railroads in Minnesota
is probably gonna be going out of business,
so we've put our name in the hat to take on,
potentially take on their equipment.
And it's a combination of equipment
and then storage capacity.
It's not just a matter of where we,
that we have equipment,
but we have limited space to park trains in outlying areas.
So it's a combination of those things.
So our plan is to make sure we have
what we can manage ourselves available,
which would be, I believe, based on our cab car count,
is 52, I believe the number's 52 cab cars.
And that would allow us to run 52 train sets
of different sizes.
Thank you, Darren.
I really do appreciate that information.
Thank you.
Thank you.
Any other community comments?
Okay, hearing none, meeting's adjourned.
Thanks so very much.
Thank you, Alan.