Good morning. We'll go ahead and call the
AFCOM meeting for Metrolink to order at
945 a.m. First order of business is to call on Hillary
Consco chief safety security and compliance officer to conduct the safety briefing
Good morning committee chair
Members just to cover a few housekeeping items in the event of an emergency
In the event of a fire alarm activation we'll exit the room take the escalators down to the lobby
Exit to the right and we'll meet in front of the Metro
customer service area
In the event of an earthquake we will
Get under take cover under the desks
Wait for the rumbling to stop and then we'll assess the situation to see if further evacuation is necessary
Just be mindful when you're evacuating the room there are tripping hazards some chairs
Book bags, briefcases, that sort of thing and then also in the event of anybody needing first aid
I'll render first aid and then I'll ask the board secretary to notify the security guard and to down 911
Thank you. All right. Very good. Thank you for that
let's see Pledge of Allegiance is next how about our
Assistant board clerk Samantha certa leads us
Thank you madam clerk roll call
director Malina
vice chair Tremblay
director Najarian
director Sandoval
director O'Connor
director Olson
here
Director Chafee
director McAllen
director do tray here
Chair Burke's in here. We do have a quorum present. Excellent. Okay, and
as a
reminder because this meeting is not only live stream, but we also are via zoom all
Votes today will be done by roll call
And then also announce your name for if you're motioning or seconding
With that we will move to item 5 public comments any public comments received for non-agendized items
I've not received any written public comments or any requests to speak
Okay, just one last call for anybody in the public here today. That was just to speak a non-agendized items seeing none
We will move to item 6 a this is approval of the minutes from the May 9th
25 meeting. Do we have any comments from my colleagues to make any modifications
or clarifications? Okay, no. We have a motion to move the item by McCallum. Do
we have a second? No, I'm sorry. Your voice is appreciated, but your vote
apparently not nuts I know I know okay we need a second I'll second may we
please have a roll call director O'Connor yes director McCallin yes chair
Bergson yes a motion carried all right item 6B amendment to fiscal year 2025
2026 operating budget to carry forward funding amounts remaining on the San
and Clemente Landslide Stabilization Projects
at June 30, 2025, presented by Christine Wilson,
the Assistant Director of Finance.
Good morning Chairman Bergson and members of the committee.
This item recommends, is there a request for the committee
to recommend to the board the adoption of an amendment
to the FY26 budget to carry forward funding amounts
remaining unspent as of June 30th, 2025
for work on the various San Clemente projects.
Next slide.
The San Clemente projects
repair and stabilize the right of way.
They are created as operating projects
to provide enhanced visibility on these projects,
which are safety critical.
Next slide.
Because they're operating projects,
funds must be carried forward each year.
You see here the four San Clemente projects
to be carried forward, and the amounts at which they were originally budgeted, the actual
spending each year from FY22 until 25, and an estimate on the 25 spending on each of
the projects, and the amounts approved, unspent funding remaining for each.
The requests for carry forward for San Clemente projects are Cypress Shores, $1,462,702, Casa
Marimontica, 2,829,628.
Mariposa, 3,577,160.
And for coastal stabilization areas, 1, 2, and 4, 3,184,000.
I want to mention that there is one additional San Clemente project that was only agreed
to by the Coastal Commission in June.
This is the Coastal Stabilization for Area 3.
That does not require action because Project Delivery brought the approval for Area 3 to
the Board in the amount of $4,500,000 and as an amendment to the FY26 budget for that
same amount on June 27.
I should also mention that these projects are funded only by Orange County Transportation
Authority.
recommends that the committee recommend the board adopt the amendment to the
FY26 budget so this important work may continue. That completes my report. May
I answer any questions? Thank you very much for the report. Do we have any
comments by any of my colleagues? I comment at every meeting. I love your
delivery of your reports. It's very, very easy to understand and follow. Numbers
are not sexy but you make it very nice to hear. I love her hats. I love her hats. Thank you.
All right. All right. Do we have any public comments on this item? We do not have any
written public comments or requests to speak on this item. Okay. Board member wish to make
the motion okay need a second we have a second roll call vote please
director O'Connor yes director McCallin yes chair Bergson yes the motion carried
excellent item 6c internal audit proposed fiscal year 2026 audit plan
presented by Elizabeth was already director of audit good morning chairman
and committee members.
I'm reporting on item 60, it is recommended
that the committee recommend the board
to approve the proposed fiscal 2026 audit plan.
Next slide.
In accordance with the internal audit charter,
internal audit is required to submit
a risk-based audit plan annually
for review and approval to the board of directors.
The audit plan will serve as a roadmap for internal audit
as it summarizes the internal audit activities
to be conducted.
The audit plan was developed using the risk assessment process
detailed in these five steps.
Next slide, please.
There are five new audits included
in the fiscal 26 audit plan.
Next slide.
And four audits carried forward from the prior audit plan
along with the ongoing contract cost analysis support
for the contracts departments.
Next slide.
This concludes my item.
Happy to answer if you have any questions.
Very good, that was quick report.
I know there's a lot of detail
that goes into the way that things are done.
Do we have any comments or questions
by any of my colleagues on the audit plan?
Are there any public comments?
I have not received any written public comments
or requests to speak on this item.
Okay, very good, and this is an action item,
so we would need a motion.
McAllen moves, do we have a second?
Second.
Okay, O'Connor seconds.
Roll call vote, please.
Director O'Connor?
Yes.
Director McAllen?
Chair Burksen yes a motion carried excellent item 6d Senate bill 1 trade
corridor enhancement program or TSEP resolution presented by Jennifer Farinas
manager 2 of grants good morning chair bricks and members of the committee this
is an action item requesting that the committee recommend the board adopt a
resolution required to be included in the execution of the trade corridor
enhancement program baseline agreement.
Next slide please.
The TSEP program provides funding
for infrastructure improvements
on federally designated trade corridors
of national and regional significance.
Over 800 million per year is available.
Next slide please.
The Orange County Transportation Authority
was awarded 80 million in TSEP funding
for the Coastal Rail Infrastructure Resiliency Project.
As an implementing agency,
Metrolinx required to adopt a resolution
and execute the baseline agreement.
In June, Metrolinx, in coordination with OCTA,
completed the first phase of work
to protect the rail infrastructure
in San Clemente from coastal erosion.
Staff is currently coordinating on the next phase of work.
Next slide, please.
This resolution authorizes the CEO or designee
to execute all required documents
related to receiving and administering TSET funds
with OCTA CTC Caltrans and requires Metrolink
to adhere to the CTC's SB1 Accountability
and Transparency Guidelines and Policies
and Amendment Processes.
Next slide, please.
This concludes my report,
and I'm happy to answer any questions.
All right, thank you very much for the report.
Do we have any comments or questions by my colleagues?
Do we have any public comments on this?
I have not received any written public comment
or request to speak on this.
OK, and this is an action item, so we will need a motion.
I'll move it so we can continue this important work.
OK.
McCallin seconds.
McCallin seconds.
Roll call vote, please.
Director O'Connor.
Yes.
Director McCallin.
Yes.
Chair Bergson.
Yes.
The motion carried.
Excellent.
All right, item 6E, financial results
for the first 11 months of fiscal year 2025
through May of 2025, oh, I guess May 2025 ridership revenue
and operating results.
Presented again by Christine Wilson.
Good morning again, chairman Bergson and members
of the committee.
You see, next slide, please.
You see here ridership for each of the 11 months through May.
The dark line on the chart is the forecast
while the columns are actuals.
The blue section of the columns are regular riders,
while the orange section are student adventure pass riders.
We have also included percentages,
and you can see that in May,
students represented 35% of the riders.
The forecast for total ridership through May
was 7.1 million, or a 64% recovery,
while actual ridership is seven million,
and also a 64% recovery.
total student adventure pass ridership through May was $2.3 million.
Next slide.
And here we have the fareboxer revenue through May.
Once again, the dark line is the budget while the columns are actuals with the green portion
representing regular riders, yellow, the student adventure pass ridership.
Fareboxer revenue budget through May is $40 million or a 57% recovery while the actual
is $36.7 million, or a 52% recovery,
under budget by $3.3 million.
The Student Adventure Pass contributed $6.9 million
year-to-date to revenue.
Next slide.
Overall financial results show expenses under budget
by $22.6 million, with member agency support in surplus
by $21.3 million.
Total expenses through May are 278.7 million,
under budget by 22.6 million,
with the major contributors to that number
as seen on this slide.
I remind you that the numbers reported here
are based on accruals, not actuals.
Next slide.
And accounts receivable update.
Past due receivables are still quite low at 4.6 million.
Next slide.
And here is the distribution.
And you can see the half member agency capital claims and half are other.
Next slide.
This shows the cash position of Metrolink.
And you can see here that we are within the requirement for 50%, I mean $50 million threshold.
Next slide.
Now to Arrow.
This chart shows Arrow service ridership through May of 2025.
As you can see, Arrow is over forecast and that 54% of the riders are student adventure
pass riders.
Through May, total ridership was forecast at $131,000 while the actual was $146,000
or $14,000 over budget.
Next slide.
Here is the fare box revenue for Arrow.
True May total farebox revenue was $884,000 while actual was $359,000 over budget by $175,000.
Student Adventure Pass contributed $174,000 to the farebox revenue.
Next slide.
For the overall financial results, True May for Arrow.
Operating revenue is $597,000 or $403,000 over budget.
expenses are fourteen point two million or one point eight million below budget
and support is thirteen point six million or two point two million below
budget that concludes my report may I answer any questions thank you very much
for the report to we have any comments or questions Pam little projection do
you have any information about June I'll just tell you my own experience taking
LA County Metro is that I have definitely seen a decline in ridership. When I'm
making that transfer at 7th and Metro, folks coming off the subway, a whole lot
fewer folks. So have we seen you know similar kind of decline? There I there
was definitely a reduction in ridership for the maybe week and a half that we
had the unrest. So that that's probably gonna have an effect, yes. I think and
just for the committee's awareness.
As Christine mentioned, we did have that week and a half,
but also since then, we are in June.
Sometimes ridership drops during the summer,
schools being out.
The month of June, we have, you know,
we were generally on our busy days around 23,000 boardings,
Tuesday, Wednesday, Thursday of the week.
We have, we haven't hit 23,000 boardings this month.
All right, the month of June, maybe once.
So we've seen some drop-off may be in part to the,
certainly in part to the unrest,
but there may be other factors as well.
So it will have an effect on our June numbers for sure.
All right, any other comments, questions?
Any public comments?
I have not received any written public comments
or requests to speak on this.
Right, very good.
And this is a receiving file,
so without objection that will be the order of the day.
And with that, we will move to item seven,
our Chief Executive Officer's Report.
Thanks, Chair Burksen, as I mentioned
during the Executive Committee,
but we have several other committee members here.
Just one item to share with this committee
that today we did have to cancel or annul seven trains
due to a situation that was called Markoff,
where we had engineers and conductors
out of our San Bernardino crew base effectively call in
and not to work.
It was a significant issue.
We've been in communication with Alstom.
Alstom is also very upset with the actions of those
that have taken this upon themselves
to impact our customers.
And they'll be working through that,
but we did have to cancel trains on the San Bernardino line,
the Analoba Valley line, and the IEOC line this morning.
We believe that this afternoon service will not be impacted,
but we certainly had not the good start to the Friday morning.
Rest assured, we're tracking this closely, and we'll be working with Alstom and those employees
that made this decision to impact our riders in the fashion that they did.
Thank you, Mr. Chair.
All right, thank you.
And with that, committee member comments?
Seeing none, chair comments?
Nothing?
So we will adjourn this meeting at 10.03.
Thank you.