Contracts, Operations, Maintenance, and Safety Committee - Jul 11, 2025

Agenda

6. REGULAR CALENDAR

6.A Approval of Meeting Minutes - May 9, 2025 Contracts, Operations, Maintenance, and Safety Committee It is recommended that the Committee approve the Minutes of the May 9, 2025 Contracts, Operations, Maintenance, and Safety Committee. 6.B Cooperative Agreement No. C-10-3065 between Orange County Transportation Authority, City of Irvine and the Authority for the Marine Way Grade Separation and Borrego Channel Undercrossing Approval is required to execute the Cooperative Agreement No. C-10-3065 between the Orange County Transportation Authority, City of Irvine and the Authority for the Marine Way Grade Separation and Borrego Channel Undercrossing. It is recommended that the Committee recommend the Board authorize the Chief Executive Officer to negotiate and execute the Cooperative Agreement No. C-10-3065 between the Orange County Transportation Authority, City of Irvine and the Authority in an amount of $8,751,380 for the Marine Way Grade Separation and Borrego Channel Undercrossing. There is no budget impact since this is a Third Party funded Agreement. Cash flow impact will be mitigated by an advance deposit as described in the discussion section. 6.C Cooperative Agreement between Orange County Transportation Authority, the City of San Clemente and the Authority for the Pedestrian Audible Warning System (PAWS) Rehabilitation Approval is required to execute the Cooperative Agreement between the Orange County Transportation Authority, City of San Clemente and the Authority for the Pedestrian Audible Warning System (PAWS) Rehabilitation. It is recommended that the Committee recommend the Board authorize the Chief Executive Officer to negotiate and execute the Cooperative Agreement between the Orange County Transportation Authority (OCTA), City of San Clemente and the Authority that will provide $1,818,000 of OCTA funding for Authority support services to the Pedestrian Audible Warning System (PAWS) Rehabilitation. Contracts, Operations, Maintenance, and Safety July 11, 2025 Committee Meeting 3 There is no budgetary impact as a result of this report since this is a Third Party funded Agreement. Cash flow impact will be mitigated by an advance deposit as described in the discussion section. 6.D Construction and Maintenance Agreement with Riverside County Transportation Commission for the Expansion of the Perris-South Station and Layover Facility Approval is required to execute the Construction and Maintenance Agreement between the Riverside County Transportation Commission and the Authority for the expansion of the Perris-South Station and Layover Facility. It is recommended that the Committee recommend the Board authorize the Chief Executive Officer to negotiate and execute the Construction and Maintenance Agreement between the Riverside County Transportation Commission (RCTC) and the Authority that will provide $5,794,800 of RCTC funding for Authority support services to the expansion of the Perris-South Station and Layover Facility. There is no budgetary impact as a result of this report since this is a Third Party funded Agreement. Cash flow impact will be mitigated by an advance deposit as described in the discussion section. 6.E Amendment No. 1 to Cooperative Agreement No. 23-33-021 with the Riverside County Transportation Commission for SCRRA Design Oversight of the Perris Valley Line Double Track Project Additional RCTC-provided funding is needed to allow the Authority to support RCTC efforts to complete the design of the Perris Valley Line Doule Track Project. It is recommended that the Committee recommend the Board authorize the Chief Executive Officer to negotiate and execute Amendment No. 1 to Cooperative Agreement No. 23-33-021 between the Riverside County Transportation Commission (RCTC) and the Authority to increase RCTC- provided funding in the amount of $575,000, from an amount of $500,000, for a new not-to-exceed total of $1,075,000 for Authority support on the project. There is no budget impact as this is a Third Party funded Agreement. To address Authority cash flow constraints, RCTC staff have agreed to provide a deposit of 50% of the Amendment #1 amount once the agreement is executed. 6.F Settlement Agreement with Delaware Hidden Valley Grand Apartments, LLC for the SCORE Simi Valley Double Track Project Approval is needed to issue the payment to Delaware Hidden Valley Grand Apartments, LLC for property needed for the construction of the SCORE Simi Valley Double Track Project. Contracts, Operations, Maintenance, and Safety July 11, 2025 Committee Meeting 4 It is recommended that the Committee recommend the Board authorize the Chief Executive Officer to issue payment to Delaware Hidden Valley Grand Apartments, LLC for $1,995,000 plus $119,797.19 in statutory interest and cost for a total not-to-exceed amount of $2,114,797.19 for 5 parcels needed for the SCORE Simi Valley Double Track Project. The amount for which contract authority is requested ($2,114,797.19) will be covered by the SCORE Program Capital Budget and funded with TIRCP funds granted by CalSTA through the SCORE Program. Note: Because $579,000 has already been deposited into the State Treasurer's Compensation Deposits Fund, the remaining balance of $1,535,797.19 will be transferred from the project's available budget.

Attachments (1)

and Safety Committee

10. ADJOURNMENT

Contracts, Operations, Maintenance, and Safety July 11, 2025 Committee Meeting 5 ITEM 6.A metrolinktrains.com/meeting ITEM ID: 2025-280-0 TRANSMITTAL DATE: July 3, 2025 MEETING DATE: July 11, 2025 TO: Contracts, Operations, Maintenance, and Safety Committee FROM: Michelle Pena, Board Clerk SUBJECT: Approval of Meeting Minutes - May 9, 2025 Contracts, Operations, Maintenance, and Safety Committee Recommendation It is recommended that the Committee approve the Minutes of the May 9, 2025 Contracts, Operations, Maintenance, and Safety Committee. Prepared by: Michelle Pena, Board Clerk Approved by: Noelia Rodriguez, Chief of Staff Don Del Rio, General Counsel Attachment(s) Attachment A - DRAFT 05.09.25 COMS Minutes 6 ATTACHMENT A metrolinktrains.com/meeting MINUTES OF THE CONTRACTS, OPERATIONS, MAINTENANCE, AND SAFETY COMMITTEE Friday, May 9, 2025 BOARD MEMBERS/ALTERNATES IN ATTENDANCE: COUNTY MEMBER San Bernardino: Alan Wapner (Chair) 1 vote Ray Marquez Riverside: Karen Spiegel (Vice-Chair) 1 vote Michael Vargas Orange: Tam Nguyen 1 vote Ventura: Bob Engler 1 vote Los Angeles: Walter Allen, III 1 vote 7 STAFF/PRESENTERS: DARREN KETTLE, Chief Executive Officer DON DEL RIO, General Counsel SAMANTHA CERDA, Assistant Board Clerk ERIC ELFERINK, Customer Relations Manager GEOFFREY FORGIONE, Associate General Counsel JUSTIN FORNELLI, Chief, Program Delivery DON FILLIPI, Chief Operating Officer DK HA, Rolling Stock Engineering Manager II ANGELOS KASTRISIANAKIS, Senior Manager, Contracts and Compliance HILARY KONCZAL, Chief Safety, Security and Compliance Officer SALIMA MULJI, Business Analyst I NOELIA RODRIGUEZ, Chief of Staff Meeting minutes are prepared in a format that corresponds with the Board Meeting Agenda, which is incorporated by reference with these minutes. Board Agendas are available online at www.metrolinktrains.com under the Meeting and Agendas link or from the Board Clerk at (213) 452-0255.

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Transcript

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Okay, we're gonna get started good morning everyone welcome to the meeting of the

contracts operations maintenance Safety Committee for Metro link

2. Safety Briefing

Start the meeting with the safety briefing and that is Hillary, please

Good morning board chair committee members

Just go over a few housekeeping items in the event of an evacuation

we will be

notified by a

Audible alarm if that should occur. We'll exit the room take the escalators downstairs

Turn to our right and we'll meet in front of the Metro customer service

Center in the event of an earthquake

We'll take cover under the the desks wait for the rumbling to stop and assess a situation to see if further evacuation is necessary

Just be mindful there are tripping hazards in the room such as chairs book bags that sort of thing

When exiting and then also in the event of a first aid medical emergency

I'll render aid and then I'll ask the board secretary to notify the security guard at the front desk and down 911

Thank you. Thank you very much. That brings us to you on the pledge. Walt. Can you lead us in the pledge?

God indivisible with liberty and justice for all.

Thank you.

Roll call, please.

Director Marquez, Vice Chair Spiegel, Director Vargas.

Present.

Director Nguyen, Director Engler.

Here.

Director Barger, Director Solis, Director Allen.

Here.

Director Presiado, Chair Wapner.

I'm here.

We do have a quorum present.

Thank you very much.

brings us to the public comment portion of the meeting are there any members of

the public on address the committee or have we received any written comments

have not received any written public comment or any request to speak thank

6. REGULAR CALENDAR

very much brings us a regular calendar first item approval of minutes we have a

motion on that second Vargas if that emotion is second roll call please

Director Vargas. Yes. Director Engler. Yes. Director Allen. Yes. Chair Wapner. Yes.

That motion carried. Thank you very much. Item 6B, a co-op agreement with

OCTA and Saul's going to lead us in that. Good morning Board Chair, committee

members. The City of Irvine wishes to construct the Marine Wing Great

Separation and Braco Channel under the Metrolink tracks located at mile post

185.3 of the Orange Subdivision.

The project will provide a new connection

joining the Great Park neighborhoods

and surrounding developments

providing greater accessibility throughout the area.

Next slide, please.

Construction will involve jacking

two precast concrete box structures beneath the tracks.

The agreement provides $8,751,380 of funding

for authority support services

to ensure railroad operational safety is maintained.

Next slide, please.

It is recommended that the committee

recommend the board authorize the chief executive officer

to negotiate and execute the cooperative agreement

number C-10-3065 between the Orange County

Transportation Authority, the city of Irvine,

and the authority in an amount of $8,751,380

for the Marine Way grade separation

and prego channel on the crossing.

Next slide, please.

That concludes my item.

I'll be happy to answer any questions.

Thank you, any comments or questions for staff?

We have a motion, please.

Move to approve, Vargas.

Second, Allen.

I have a motion and a second.

Roll call.

Director Vargas.

Yes.

Director Engler.

Yes.

Director Allen.

Yes.

Chair Wapner.

Yes.

That motion carried.

Thank you, it brings us to 6-See,

another co-op agreement and Andrew is presenting this one.

Good morning, Chairman and committee members.

So this is, yeah, the cooperative agreement between OCTA,

the City of San Clemente, and the authority

for the PAWS, Pedestriable Audible Warning System,

Rehabilitation.

Next slide, please.

So the PAWS system is located at the railroad crossings

along the coastal path in San Clemente.

The existing system, the control equipment,

is now obsolete, and the city has designed a replacement.

They've requested the authority install, test, and commission,

And the city will then again continue

to operate and maintain.

Next slide, please.

So it is recommended that the committee recommend

the board authorize the chief executive officer

to negotiate and execute the cooperative agreement

between OCTA, the city, and the authority that

will provide $1,818,000 of OCTA funding for authority support

services to the poor's rehabilitation.

Are there any questions?

Thank you, Andrew.

Any questions or comments?

Seeing none, can we have a motion please?

Angler moves.

Vargas second.

Got a motion to second.

Roll call vote please.

Director Vargas.

Yes.

Director Angler.

Yes.

Director Allen.

Yes.

Chair Wapner.

Yes.

That motion carried.

Andrew, you're back again for another co-op agreement.

I am indeed, thank you.

RCTC intends to construct at the South Paris station

a second platform and an adjacent siding track

and at the level of the facility of fourth storage track.

Authority support services to the project

for signal system construction,

project management and protection services.

And the project will improve operational efficiency

and allow for future increased service levels in the area.

Next slide please.

Sorry, next slide please.

So it is recommended that the committee recommend

the board authorize the chief executive officer

to negotiate and execute the construction

maintenance agreement between RCTC and the authority that will provide $5,794,800 of

RCTC funding for authority support services to the expansion of this Paris South station

and layover facility. Are there any questions at all?

Thank you, Andrew. Any questions or comments? We have a motion, please.

Vargas, motions. Alan, second.

Motion is second. Roll call vote, please.

Vargas. Yes. Director Engler. Yes. Director Allen. Yes. Chair Wapner. Yes.

That motion carried. Thank you. Item 6E is an amendment to a co-op agreement and

that's Maria. So on the PBL double track project we entered into a design service

agreement in 2002 for the 488,400. The project consists of six and a half mile

of existing tractors can be upgraded. Currently it's a freight track and it

will be upgraded so measuring can run on it. It also includes replacing all the

turnouts to siting and siting tracks.

Me gonna install a new signal system

and integrate that into the PTC system.

And the track will connect to the recently constructed

Moreno Valley March Field Station

for that extension that was there.

So additional scope has been added to the project

and therefore, SCRA has requested $574,320 from RCTC

to continuing the support to the project.

Next slide, please.

It's recommended that the committee recommend the board

to authorize the chief secretary of affairs

to negotiate and execute a funding agreement with RCTC

for the amount of 574,320,

not to exceed a total amount of one million sixty two thousand two seven

hundred and twenty

slide please

any questions

give me any questions or comments

we have a motion please

margis moves

that combine where

you have a motion second recall book please

director argis

yes director engler

director alan

chair wapner yes motion carried thank you six f maria's going to present a

settlement agreement? So the key component of the SCORE semi-valley double

track project is we are installing 2.2 miles of new second track, going to

construct a new second platform and a pedestrian underpass at the station. It

also includes upgrades of five at-grade crossings. The construction for the

semi-valley project that requires some right-of-way acquisitions and initially

immediately next to the semi-valley station five parcels are acquired from

one property owner which is the Delaware Hidden Valley Grand Department. In March

of 2023 the area, the parcels was valued for 579,000 and the Delaware

Hidden Valley Grand Apartment they counter offered with 11,900,000. A large

part of that amount was due to several damages for the use of the remaining land.

The property owner's large sever damages are the primary reason for the large

difference between the VCT appraised value and the settlement value. In August

of 2024, VCTC and the authority received the order position to comment properties.

Next slide please. And in May of 2025, VCTC and Delaware hidden, Delaware hidden

Valley Grand Apartments agreed to a settlement in the amount of 1,995,000

plus about 120,000 in interest and cost for a total amount of 2,114,797,019 cent.

Next slide please. So it's recommended that the committee recommend the board

to authorize the CEO to issue payment to the Delaware Hidden Valley

grant department for not to exceed amount of two million one hundred and

fourteen thousand seven hundred sorry two hundred and fourteen thousand seven

hundred and ninety seven and nineteen six. Next slide please. Thank you. Questions or

comments? Motion please. Quick question. Question from England please. This

This acquisition now clears, clears away for that double tracks.

I don't think we have any other acquisition issues, do we?

Director Engler, that is correct.

It does clear on the, from the, the, the right away side of things.

There are other elements related to the double track project that we're working through with

Union Pacific that continue to be a bit of thorn on our side.

But as far as the, the right away, we have what we need now.

Thank you.

I appreciate that.

That was a long, long time.

Yes.

Thanks for the question.

me to miss my train but that's good I'm glad to see we had a question I'm

joking I'm joking any other questions or comments we have motion now please

I'll move. Vargas seconds. I have a motion a second roll call vote please. Director Vargas. Yes.

Director Engler. Yes. Director Allen. Aye. Chair Wapner. Yes. Motion carried. Thank you.

7. Chief Executive Officer's Report

Darren your report. All right Mr. Chair I do not want you to miss the next train.

So just two things actually. I've shared with other committee members, other

committees this morning the fact that we had to annul or cancel a number of

trains this morning due to what's called a mark-off by a number of conductors

and engineers out of our San Bernardino crew base. We've taken this up with

Alstom. Alstom is very concerned about the actions that came out of this and

and we'll be working with the employees that did do this

and really did have some significant impacts

on our service levels this morning.

Three of our lines were affected by this mark off.

We do not believe there are any issues

the rest of the afternoon.

As of now, I've not heard any notifications to the contrary.

Then just, I was reminded, we did have some good news.

We did receive, Metrolink did receive $567,000 grant

from the state to support our signage and wayfinding

at our stations.

So as we look towards 2028,

one of the elements that's gonna be critical

is people know how to utilize their stations,

that the signage is clear, wayfinding is clear.

So we're excited about this planning effort

that will be led by our planning team

and working with our station cities

to have a set of standards for that kind of program.

So, Mr. Chair, that concludes my report.

Thank you.

Any questions of Darren?

Go to committee comments, any comments?

I have no comments, meeting's adjourned.

Thank you.

Contracts, Operations, Maintenance, and Safety Committee - Jul 11, 2025

Agenda

6. REGULAR CALENDAR

10. ADJOURNMENT

Agenda Items

Transcript